Administrative Assistant

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader creating breakthrough science to improve peoples health. Were always looking towards the future anticipating changes in medical science and technology.

Working at Abbott

At Abbott you can do work that matters grow and learn care for yourself and your family be your true self and live a full have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify forfree medical coverage in ourHealth Investment Plan (HIP) PPOmedical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement theFreedom 2 Savestudent debt program andFreeUeducation benefit- an affordable and convenient path to getting a bachelors degree.
• A company recognized asa great placeto work in dozens of countriesworldwide andnamed one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity working mothers female executives and scientists.

The Opportunity

As an Administrative Assistant you will provide advanced administrative support to the Divisional Vice President Business Solutions and Service along with other Division Vice Presidents managers/directors within the function. This role also includes responsibility for coordinating building operations including facilities support vendor coordination and ensuring an effective and professional workplace environment.

What Youll Work On

• Provide comprehensive administrative support to the team including scheduling meetings managing calendars and coordinating travel arrangements.
• Prepare and edit correspondence communications presentations spreadsheets and other documents.
• Coordinate and facilitate meetings including preparing agendas taking notes and following up on action items.
• Assist with special projects and initiatives as needed.
• Maintain office supplies inventory and manage office logistics.
• May include some support for tracking budget expenditures.
• Coordinate and maintain departmental files both physical and electronic in compliance with corporate and government regulations.
• Use intermediate to advanced software skills to perform work assigned.
• Use and understand Microsoft Office Suite and other business-specific software; including SAP and Corporate Travel Web site.
• Coordinate new employee office set-ups and onboarding.

• Responsible for coordination of Steering Committee meetings with among other Officers and Suite executives. Including logistics (set-up webcast verifying connectivity attendee verification meeting/ conference room schedules etc.)
• Coordinate calendars with potential external (non-Abbott) company executive management teams
• Create POs and track

Position Accountability / Scope:

• Consistently interacts with high-level executives (including C-Suite interactions).
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles highly confidential or business-sensitive information.
• Maintain and manage calendars including meeting and travel scheduling.
• Proactively identifies and resolves scheduling conflicts.

Required Qualifications

• High School diploma or equivalent. Some college preferred.
• 10 years of executive administrative experience is required.
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Proactive thinker

Learn more about our health and wellness benefits which provide the security to help you and your family live full lives:

Connect with us at on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is

In specific locations the pay range may vary from the range posted.

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Junior IC