Project Analyst

TekWissen LLC

Job Location:

Irvine, CA - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. This Client is mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance peoples lives.

Position: Project Analyst
Location: Irvine CA 92612
Duration: 7 Months
Job Type: Temporary Assignment
Work Type: Hybrid

Job Description:

Project Analyst will manage and support operational and portfolio/project activities related to Clinets BTS Department.
They are responsible for working with internal and external colleagues to support project and financial needs for the Aesthetics portfolio as well as day-to-day department needs.
The Project Analyst will also support cross-functional activities.

Job Responsibilities

Project Support (70%)

Monitor the health completeness and accuracy of project records across the portfolio.
Review project schedules and milestone dates to help track whether timelines are being met and follow up with project leads when updates are needed.
Follow up with leads and stakeholders to ensure project status reports risks issues action items and financial information are updated in a timely and accurate manner.
Provide administrative and operational support for project and portfolio tracking reporting documentation financial management follow-up and stakeholder communications.
Support project financials and resourcing activities as needed from a tracking operational and reporting perspective.
Maintain integrity and quality of portfolio data reporting files trackers and supporting documentation.
Create and update reports from various datasets while helping maintain consistency and accuracy of information.
Support cross-functional areas from a project portfolio perspective by coordinating information tracking updates and helping maintain visibility across initiatives.
Assist with updating organizing and maintaining SharePoint sites shared folders and portfolio files.
Assist with updating presentations PowerPoint materials status update decks and job aides.
Coordinate with team members to gather information in support of presentations dashboards portfolio reviews and project status updates.
Prepare or support agendas notes summaries and follow-up items for portfolio and team meetings.
Contribute to communication materials and employee meeting content as needed.
Assemble and coordinate with team members needed to support meeting preparation logistics and follow-up while keeping costs at a minimum.
Other duties as assigned.

Department Support (20%)

Support department and portfolio needs through the creation updating and formatting of PowerPoint presentations status update decks spreadsheets tracking logs and related materials.
Maintain department and portfolio tracking tools to support visibility to project status financial updates action items milestones and reporting needs.
Coordinate with team members and cross-functional partners to gather organize and consolidate information for presentations portfolio updates reports and leadership materials.
Assist with preparation of recurring and ad hoc reports spreadsheets and documentation used to support portfolio oversight and department operations.
Manage administrative tasks such as uploading documents to SharePoint organizing files updating contact lists and org charts and maintaining shared team resources.
Develop and maintain event calendars and updates on AA communication channels including SharePoint and Teams.
Serve as a point of contact for coordination across internal departments and support effective communication with cross-functional stakeholders.
Provide financial and purchasing support as needed including event-related purchase orders meeting cards invoice follow-up and related documentation.
Provide support to a large diverse team geographically distributed across the globe.
Other duties as assigned.

Meeting and Event Support (10%)

Coordination of meetings and events. Connect with presenters put together slides (PPTX) and/or coordinate with BTS Communications team to align to brand style/guidelines schedule meetings purchase any meeting/event specific supplies coordinate catering/food requests book rooms secure support from on-site A/V teams capture minutes and follow-up action items.
Provide additional on-site support at meetings as requested by business owner or meeting planning manager/team.
Support for broader BTS meetings and culture events. Coordinate with BTS Communications Team and other Department Administrators and Coordinators as needed.
Other duties as assigned.

Qualifications

High School Diploma required; bachelors degree preferred in Business Administration Communications
Experience with Microsoft Office Suite including Word PowerPoint and Excel.
Knowledge of SharePoint is a plus.
Knowledge of SAP to process purchase orders (P.O.) and/or invoices preferred.
Strong planning and organizational skills
Experience with working effectively in matrix environments.
Ability to manage competing and shifting priorities and requests.
Good communication skills written and verbal.
Shows high level of initiative and ability to work independently.
Ability to deliver results in a fast-paced environment.
Ability to work independently hybrid working environment.
Must be able to provide effective customer service.
English fluency both verbal and written.
Ability to handle confidential information.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. This Client is mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance pe...

Project Analyst will manage and support operational and portfolio/project activities related to Clinets BTS Department.
They are responsible for working with internal and external colleagues to support project and financial needs for the Aesthetics portfolio as well as day-to-day department needs.
The Project Analyst will also support cross-functional activities.

Job Responsibilities

Project Support (70%)

Monitor the health completeness and accuracy of project records across the portfolio.
Review project schedules and milestone dates to help track whether timelines are being met and follow up with project leads when updates are needed.
Follow up with leads and stakeholders to ensure project status reports risks issues action items and financial information are updated in a timely and accurate manner.
Provide administrative and operational support for project and portfolio tracking reporting documentation financial management follow-up and stakeholder communications.
Support project financials and resourcing activities as needed from a tracking operational and reporting perspective.
Maintain integrity and quality of portfolio data reporting files trackers and supporting documentation.
Create and update reports from various datasets while helping maintain consistency and accuracy of information.
Support cross-functional areas from a project portfolio perspective by coordinating information tracking updates and helping maintain visibility across initiatives.
Assist with updating organizing and maintaining SharePoint sites shared folders and portfolio files.
Assist with updating presentations PowerPoint materials status update decks and job aides.
Coordinate with team members to gather information in support of presentations dashboards portfolio reviews and project status updates.
Prepare or support agendas notes summaries and follow-up items for portfolio and team meetings.
Contribute to communication materials and employee meeting content as needed.
Assemble and coordinate with team members needed to support meeting preparation logistics and follow-up while keeping costs at a minimum.
Other duties as assigned.

Department Support (20%)

Support department and portfolio needs through the creation updating and formatting of PowerPoint presentations status update decks spreadsheets tracking logs and related materials.
Maintain department and portfolio tracking tools to support visibility to project status financial updates action items milestones and reporting needs.
Coordinate with team members and cross-functional partners to gather organize and consolidate information for presentations portfolio updates reports and leadership materials.
Assist with preparation of recurring and ad hoc reports spreadsheets and documentation used to support portfolio oversight and department operations.
Manage administrative tasks such as uploading documents to SharePoint organizing files updating contact lists and org charts and maintaining shared team resources.
Develop and maintain event calendars and updates on AA communication channels including SharePoint and Teams.
Serve as a point of contact for coordination across internal departments and support effective communication with cross-functional stakeholders.
Provide financial and purchasing support as needed including event-related purchase orders meeting cards invoice follow-up and related documentation.
Provide support to a large diverse team geographically distributed across the globe.
Other duties as assigned.

Meeting and Event Support (10%)

Coordination of meetings and events. Connect with presenters put together slides (PPTX) and/or coordinate with BTS Communications team to align to brand style/guidelines schedule meetings purchase any meeting/event specific supplies coordinate catering/food requests book rooms secure support from on-site A/V teams capture minutes and follow-up action items.
Provide additional on-site support at meetings as requested by business owner or meeting planning manager/team.
Support for broader BTS meetings and culture events. Coordinate with BTS Communications Team and other Department Administrators and Coordinators as needed.
Other duties as assigned.

Qualifications

High School Diploma required; bachelors degree preferred in Business Administration Communications
Experience with Microsoft Office Suite including Word PowerPoint and Excel.
Knowledge of SharePoint is a plus.
Knowledge of SAP to process purchase orders (P.O.) and/or invoices preferred.
Strong planning and organizational skills
Experience with working effectively in matrix environments.
Ability to manage competing and shifting priorities and requests.
Good communication skills written and verbal.
Shows high level of initiative and ability to work independently.
Ability to deliver results in a fast-paced environment.
Ability to work independently hybrid working environment.
Must be able to provide effective customer service.
English fluency both verbal and written.
Ability to handle confidential information.