Admissions Specialist

Job Description

The Admissions Specialist serves as the initial point of contact for the VTCSOM Admissions Office and provides administrative and logistics support to the department Admissions events and committee meetings. This position also includes occasional Saturday and evening tasks and may include recruitment travel (up to 4-6 nights per year) to represent the medical school at a variety of regional events and campus visits.
Job Duties to Include:
Maintains quality customer service through timely and professional responses to all inquiries fielded through email phone and mail communication.
Manages the catering orders logistical planning and administrative preparations for all Admissions events and interviews.
Manages departmental travel reimbursement purchasing and basic budgeting
Manages the inventory and ordering of supplies needed for departmental efforts and Admissions interviews.
Provides tours of the VTC School of Medicine to prospective students and pre-health advisors. Compiles information and applicant records while maintaining confidentiality.
Assesses applications.
Prepares all materials for the Medical Student Admissions Committee meetings
Processes updates and interfaces with applicants through the AMP application processing platform. Schedules and attends external recruitment events including campus presentations recruitment fairs and targeted sessions at regional colleges and minority-serving institutions. Occasional overnight travel anticipated during fall and spring (up to 4-6 nights per year).
Serves as an ambassador who continuously represents and markets the Virginia Tech Carilion School of Medicine.
Coordinates on-campus recruitment events including seasonal open houses Within Reach Second Look and other internal Admissions-related events.
Interfaces with premedical advisors and interest groups at universities to schedule recruitment sessions and provide additional information about the medical school.
Facilitates new relationships with universities without pre-medical advising to create opportunities for students who are interested in medicine or who require counseling to successfully apply to medical school.
Demonstrates commitment to advancing traditionally underrepresented groups in medicine. Requires independent action within guidelines
Interprets and applies policies and procedures. Supports Admissions personnel administratively

Required Qualifications

Preferred Qualifications

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Starting at 47k based on experience

Hours per week

40

Review Date

05/24/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

Virginia Tech Carilion School of Medicine:

In partnership with Carilion Clinic Virginia Tech and the Fralin Biomedical Research Institute at VTC VTC School of Medicine is a cornerstone of one of the nations premier health and biomedical research ecosystems. Located in Roanoke Virginia in the heart of the Blue Ridge Mountains and 40 miles from the Virginia Tech main campus in Blacksburg VTCSOM provides abundant opportunities to deliver innovative discovery-based medical education in a community-based picturesque setting.

Its innovative curriculum includes robust longitudinal mentored research training and a major curricular emphasis on health systems science and interprofessional practice. Students are attracted to VTCSOM for its 99% match rate including competitive specialties and programs. With a 2.3% acceptance rate VTCSOM receives over 6400 applications and is poised for continued enrollment growth.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.