Intern, Gen Legal

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Job description Legal Intern

Position objective

To support the Legal Department in administrative and operational activities related to the management of legal proceedings document control interface with external law firms and assistance with financial and regulatory routines contributing to the organization efficiency and compliance of the companys legal demands.

Key responsibilities

• Monitor and keep the schedule of hearings and expert examinations for civil and labor cases up to date providing support to the internal legal team and external law firms.

• Support the follow-up of documentation delivery related to civil labor and tax proceedings ensuring compliance with procedural deadlines.

• Assist in the preparation of powers of attorney and letters of representation in accordance with guidance from the legal team.

• Control and organize documentation related to tax expert reviews ensuring information integrity and availability.

• Support the management of certificates within the tax and regulatory areas including requests validity tracking and archiving.

• Submit payment requests in the JDE system related to legal fees of external law firms in the civil labor tax and privacy areas ensuring proper posting and follow-up.

• Process reimbursement payment requests for external law firms in JDE and review supporting documentation in accordance with internal policies.

• Open and monitor internal tickets for payment receipts ensuring traceability and completion of financial requests.

• Manage the electronic signature workflow through the DocuSign platform including document submission tracking and organization of executed agreements.

• Assist with the registration of non-approved vendors in compliance with internal procedures and administrative requirements.

• Control the receipt of departmental documents including scanning organization and forwarding to responsible parties as well as interfacing with the reception/front desk.

• Support the control of office supplies monitoring restocking needs and organizing resources of the Legal Department.

Requirements and qualifications

• Enrolled in an undergraduate Law degree.

• Basic knowledge of administrative routines and interest in working in a corporate environment.

• Familiarity with corporate systems is a plus (e.g. ERP systems electronic signature platforms).

• Intermediate proficiency in Microsoft Office especially Excel and Word.

Desired skills

• Strong organizational skills and attention to detail.

• Proactivity and sense of accountability.

• Good written and verbal communication skills.

• Ability to manage multiple tasks and deadlines.

• Professional and ethical posture when handling confidential information.

• Strong teamwork skills and ability to interact with internal areas and external law firms.

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

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