Administrative Assistant I MaintenanceFacilities PRN

Overview

At Augusta Health your work matters and so do you. Whether youre delivering direct patient care supporting operations or innovating behind the scenes every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job we offer a purpose-driven career in a nationally recognized independent health system located in Virginias scenic Shenandoah Valley.

Learn more about career opportunities on our Careers Page.

Our team members thrive in a supportive culture that values collaboration integrity and excellence. With opportunities across clinical and non-clinical areas Augusta Health is a place where your skills make a difference and your growth is a priority.

Why Join Augusta Health

We believe in taking care of the people who care for our community. Thats why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being career development and work-life balance. Whether youre launching your career or bringing in years of experience we provide the tools resources and encouragement to help empower you to reach your full potential personally professionally and financially.

Explore our Benefits current Hiring Incentives and our Taking Care of Us initiative which embraces Belonging Respect Inclusion Diversity Growth and Equity (B.R.I.D.G.E.) to see how we invest in our team members and culture.

Total Rewards & Benefits (may vary by position)

• Comprehensive insurance package including medical dental and vision coverage
• Retirement savings plans and financial wellness support programs
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders shared governance and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking 24/7-armed security for your safety a Health Fitness Reimbursement Program and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria gift shop pharmacy and local entertainment venues (i.e. movie tickets)

Full details are available on our Benefits Page.

Job Summary

This position plays a critical role in supporting Augusta Healths mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative patient-centered environment and helps drive outcomes aligned with organizational priorities.

The Administrative Assistant I performs a variety of support functions within the Facilities Department including but not limited to administrative secretarial and office staff duties. Utilizes decision making and problem-solving skills with sound judgement and discretion. Demonstrates a professional approach in interpersonal relationships with all staff and vendors. Performs other duties as required.

Essential Job Duties

Educational Responsibilities

• Assumes responsibility for own personal continuing education and developmental needs. Attends meetings workshops and seminars to enrich personal knowledge growth and skill.
• Attends and participates in all required in-services.
• Meets Augusta Health annual continuing education requirements.

Administrative Support

• Performs a variety of secretarial and clerical related duties as assigned.
• Answers phones and directs calls to appropriate persons in a courteous and mannerly fashion.
• Interviews/screens callers and makes proper referral.
• Serves as a liaison between departments vendors and outside companies.
• Order and maintain office supplies.
• Create word documents and email communications.
• Assembles meeting minute and agendas for Physical Environment committee and the Emergency Management Committee and other committees as directed.
• All communications and meeting minutes will be grammatically correct contain accurate information and be professionally polished document.
• Ability to develop and compile data into excel spreadsheets.
• Ability to Manage the Directors calendars.
• Ability to coordinate remote meetings such as Webex and Teams
• Act as a key operator for fax/copy/scanner machines.
• Responsible for mail and fax distribution including priority packages.
• Meetings: arrange room reservations room set-ups catering and AV prepare agendas minutes and sign-in sheets send meeting invitations/notices via email communicate pertinent meeting information to team members and attend meetings to assist with miscellaneous functions.
• Travel: process registration room reservations flights rental car and travel reimbursement requests as requested.
• Files: maintain all documentation as requested. Assure easy accessibility.
• Tracks Budget Process expenditures for the Facilities Department and keeps budget requisitions including information on monies spent.
• Works closely with Purchasing department and Finance
• Assist in identifying opportunities for savings within the division facilities.
• Provide other related duties incidental to this position as needed.
• Records minutes as requested.

Projects

• Organize/assist with tracking of all Facilities projects.
• Assist in the preparation of data collection assist in editing and formatting the results as requested.
• Arrange room reservations catering AV assistance and room set ups for all meetings keep accurate spreadsheets for all meetings of those invited and able to attend organize informational packet and invitations for members invited to meetings organize appraiser and escort daily schedules greet and direct them to meeting locations.

Communications

• Prepares staff communication tools newsletters etc. as requested.

Other

• Other duties / projects as required or requested.

Professional Expectations

• Maintains patient and organizational confidentiality.
• Maintains all Augusta Health Service Standards.

Data collection / entry / presentation

• Is knowledgeable of external data systems.
• Ensures accurate and timely data collection and submission.
• Seeks clarification from the appropriate persons when unsure of accuracy of data collection.
• Assist in the development of presentation(s) related to the analysis of data results.
• Reports concerns to the appropriate leader in a timely manner.

Required Qualifications

• Education: High School Diploma or equivalent
• Licensure/Certification: None
• Experience: 1 year experience as an administrative assistant or equivalent experience in an office setting
• Drivers License: N/A
• Eligibility to work in the United States and meet Virginia state employment requirements

Preferred Qualifications

• Education: None
• Licensure/Certification: None
• Experience: Previous experience as an administrative assistant in a healthcare setting
• Prior experience in a hospital healthcare system or related service-oriented environment
• Familiarity with Augusta Healths systems workflows or organizational culture is a plus

Competencies Knowledge Skills and Abilities

• Knowledge of basic grammar and mathematical principles.
• Extremely neat in appearance with a personable tactful and courteous manner in dealing with a wide variety of people.
• Position involves planning judgement and rapid adjustment to the unexpected.
• Excellent written and oral communication skills.
• Proficiency in Microsoft Office (Outlook Word Excel Publisher PowerPoint)
• Demonstrated time management skills.
• Ability to work independently and use problem solving skills in a variety of functions.
• Strong organizational skills.
• Completion of tasks in a thorough and timely fashion.
• Ability to perform detailed assignments and work constantly under changing situations.
• Ability to multitask and prioritize.
• Willingness to learn new skills.
• Accountable for own conduct and promotes good working relationships that reflect the Augusta Health organizational philosophy.
• Fosters good public relations for the department and organization.
• Covers as need in other AA positions.
• Must have flexibility with work schedule.

About Augusta Health

Augusta Health is an independent nonprofit mission-driven health system located in Fishersville Virginia in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services including Augusta Medical Centera 255-bed facilityand Augusta Medical Group which operates 40 practice locations and four urgent care centers. Our commitment to excellence innovation and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.

Discover more about our history values and community impact on our About Us Page.

Equal Opportunity Statement

Augusta Health recruits hires and promotes qualified candidates for employment without regard to age color disability gender identity or expression marital status national or ethnic origin political affiliation race religion sex (including pregnancy) sexual orientation veteran or military discharge status and family medical or genetic information.

We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Required Experience:

Junior IC