Administrative Assistant

Administrative Assistant South Bend IN

This full-time opportunity is designed for someone who enjoys supporting production and shipping operations within a manufacturing environment while handling a variety of administrative responsibilities throughout the day.

This opening was created due to company growth and the team is looking for someone who is detail-oriented adaptable and comfortable working independently in a relaxed but productive office environment. The culture is described as upbeat positive and easy going while still placing a strong emphasis on completing work accurately and on time.

Job Duties:
Using NetSuite to create process and close production orders and builds daily
Coordinating freight scheduling and preparing shipments for multiple customers and delivery locations
Maintaining accurate shipment records tracking updates and completed build confirmations
Reviewing products quantities and shipping documentation to ensure accuracy
Communicating shipment readiness changes or issues with production personnel and internal teams
Handling production and shipping-related administrative tasks to support daily operations
Reviewing packing slips and completing material receipts in NetSuite
Assisting with office and operational support duties as needed

Its a match for someone who enjoys staying organized communicating with both office and production teams and supporting a fast-moving manufacturing environment. Candidates with experience using NetSuite or other ERP systems along with backgrounds in manufacturing production shipping or warehouse office environments are especially encouraged to apply.

Requirements:
Strong attention to detail and organizational skills
Ability to manage multiple priorities and shifting deadlines
Strong communication skills with office staff and production employees
Ability to work independently and take ownership of daily responsibilities
Adaptable and flexible in a changing production environment
Experience with NetSuite or similar ERP systems preferred
Previous manufacturing shipping warehouse or production office experience strongly preferred
General computer proficiency and administrative skills

Benefits:
401(k)
Dental Insurance
Health Insurance
Life Insurance
Paid Time Off
Vision Insurance

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Personnel Partners a division of Specialized Staffing Solutions LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.