Executive & Business Support Officer
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Job Location:
Yearly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
- Managing complex executive diaries meetings travel and priorities
- Preparing professional correspondence reports presentations agendas and briefing materials
- Coordinating meetings workshops events and stakeholder engagement activities
- Supporting governance compliance reporting and project coordination activities
- Managing sensitive and confidential information with discretion and professionalismProviding operational and administrative support across multiple business functions
- Supporting procurement finance administration records management and office coordination activities
- Building strong working relationships with internal teams government stakeholders suppliers and external representatives
- Minimum 35 years experience in an Executive Assistant Executive Support or senior administrative support role
- Experience supporting senior executives leadership teams or complex business operations
- Advanced diary management travel coordination and meeting management capability
- Strong written communication skills including preparation of reports briefings correspondence and presentations
- Excellent stakeholder engagement and relationship management skills
- Strong organisational and time-management skills with the ability to prioritise effectively under pressure
- Experience managing confidential and sensitive information with professionalism and discretion
- Strong proficiency in Microsoft Office and business administration systems
- Experience in governance compliance records management procurement or financial administration functions will be highly regarded
- Experience within government defence maritime infrastructure or other complex operational environments is advantageous
- Ability to work autonomously while contributing positively within a collaborative team environment
Join a dynamic expanding business making waves in maritime sustainment.
Who we are
NORSTA Northeast located in Cairns is a wholly owned subsidiary of NORSTA Maritime Pty Ltd an Australian company. NORSTA operates in North-Eastern Australia and Northern Australia as the Royal Australian Navys Regional Maintenance Provider (RMP). Our mission is to provide essential maintenance and sustainment services for naval vessels in the region.
NOTE: As a condition of this role you must be able to obtain (and hold) Baseline Defence security clearance which requires Australian Citizenship. A National Police Criminal History Check will also be undertaken.
Job Summary (Based in Cairns)
NORSTA Maritime is seeking a highly capable and professional Executive/Business Support Officer to provide high-level executive and operational support to the General Manager and Leadership Team in a dynamic and fast-paced maritime and defence-support environment.
This is not a traditional administration role. We are seeking an experienced Executive Assistant or senior business support professional who can confidently manage complex executive coordination stakeholder engagement governance support and operational administration with a high degree of professionalism discretion and autonomy.
Based in Cairns this role is ideal for someone who thrives in a high-responsibility environment and enjoys working closely with senior leadership to support organisational effectiveness and operational delivery.
Key Responsibilities
Reporting directly to the General Manager you will be responsible for:
Your Experience
You are an experienced Executive Assistant or senior business support professional with a proven ability to support senior leaders in a fast-paced and professional environment. You are highly organised proactive and capable of managing competing priorities while maintaining discretion professionalism and attention to detail.
You will bring:
- High-level executive support and administration capability
- Advanced diary calendar and travel coordination skills
- Excellent organisational skills and attention to detail
- Strong written communication and document preparation capability
- Ability to manage competing priorities and deadlines
- Professional stakeholder engagement and relationship management skills
- High level of discretion confidentiality and professional judgement
- Proficiency in Microsoft Office Suite and business administration systems
Key Skills
Qualifications
Minimum
Certificate IV in Business Business Administration or a related discipline
Preferred
Diploma in Business Business Administration or related discipline
How to apply
Submit your current CV outlining your skills and professional experience along with a cover letter that includes your contact details. Due to the urgency of the recruitment rolling interviews will be held between now and next week. We appreciate your interest in joining our team. Only shortlisted candidates will be contacted for further further details about this role please
As an equal opportunity employer we actively encourage applications from individuals of diverse backgrounds including Aboriginal and Torres Strait Islanders women and Defence Force Veterans. We recognise the unique contributions that Aboriginal and Torres Strait Islander peoples bring to our organization and we are committed to creating an inclusive environment that honors and celebrates their cultures histories and knowledge.
Required Experience:
Manager
