Academic Administrative Assistant

MRA Recruiting Services

Job Location:

Milwaukee, WI - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Founded in 1887 Alverno College is a four-year Catholic liberal arts college for women sponsored by the School Sisters of St. Francis. The college also offers a robust array of graduate and degree completion programs for women and men. Student learning and personal and professional development are the central focus of everyone in the Alverno College community. As Wisconsins first designated Hispanic-Serving Institution Alverno enrolls a highly diverse student body of virtually every demographic and experience. It is an institution that has revered tradition and encouraged innovation for more than 130 years.

At Alverno College full-time employees are eligible for health dental vision disability and retirement plan enrollment. Tuition benefits are available for employees and qualified dependents.

Principle Responsibilities

Coordinate the hiring process within department and provide all services needed for all new faculty TAs and related staff hires (i.e. requisition forms technology access mail drawer requests key requests office set-up initial office supplies past syllabi and division information etc.).
Reserve meeting rooms and/or equipment for faculty related functions. Assist with any department events for specific arrangements needed.
Assist in coordination of registration and travel/lodging plans for faculty participating in professional activities related to Alverno College.
Maintain inventory of all office supplies and equipment and work with department members to anticipate needs and ensure adequate supplies are available.
- Order supplies and any necessary repairs or replacements of copiers computers printers scanners faxes or any other equipment.
Provide support to student organizations and faculty as needed; e.g. mailings duplicating equipment and room requests publicity documents and food service.
Compose prepare and distribute correspondence for the department (e.g. letters memorandums reports course materials syllabi)
Process and maintain purchase orders invoices and business records
Process and handle incoming and outgoing mail according to the direction of the Dean and Program Chairs.
Perform general clerical duties including photocopying collating and faxing
Attend learning opportunities meetings and events; take meeting minutes as requested by the Dean or Program Chairs.
Effectively communicate with students faculty staff and external audiences maintaining a retention focus when working with students and a professional presence.
Hire train and supervise student workers for general office work in accordance with college policies and applicable laws.
Serve as primary contact for students faculty other college offices and external audiences. Provide appropriate information and follow-through or direct them to the person or department that can assist them.
Establish effective working relationships within the School and with other college offices to support the work of the department (e.g. Professional Support Services other Academic Administrative Assistants Registrars Office Help Desk and Academic Affairs).
Notify the Dean/Program Directors regarding any concerns perceived in interactions with faculty staff students or off-campus visitors related to the School.
Monitor and keep Dean Program Directors Program Chairs and school faculty abreast of college personnel changes events and issues.
Anticipate and identify problems. Suggest improvements and changes to procedures to the appropriate persons or departments.
Greet and direct visitors and guests at special events (e.g. school dinner training recruiting).
Develop and maintain systems to initiate coordinate process and follow-up on tasks and documents throughout the academic year including but not limited to evaluations of courses evaluations of students textbook processes syllabi contracts faculty schedules course feedback narrative transcripts Faculty Annual Reviews (FAR) new student processes/procedures and other records.
Organize and maintain filing and database systems including but not limited to: paper and electronic files. Transfer files to archives as appropriate.
Compile a variety of reports using Colleague course and faculty information as needed.
Comply with safety procedures and maintain clean and orderly work areas.
Perform other tasks as necessary to support the mission of the College.

Qualifications

Associate degree required; bachelors degree preferred. Equivalent combination of education and relevant administrative experience may be considered.
Minimum of four years of administrative office coordination or academic support experience required; experience in higher education strongly preferred.
Strong organizational skills with the ability to manage multiple priorities deadlines records requests and recurring academic processes throughout the year.
Demonstrated ability to provide professional responsive service to students faculty staff visitors and external audiences.
Excellent written and verbal communication skills including the ability to prepare correspondence meeting materials reports syllabi and other department documents with accuracy and professionalism.
Requires a flexible and collaborative work style and the ability to interact effectively with a variety of audiences internally and externally.
Basic math skills including the ability to accurately process invoices purchase orders expense information supply orders and other routine financial or business records.
Proficiency with Microsoft Office applications Google Workspace email calendars databases and other office technology; ability to learn college systems such as Colleague student information systems purchasing systems and related platforms.
Experience coordinating meetings events travel arrangements room reservations supplies equipment and office logistics.
Ability to maintain accurate records files databases purchase orders invoices business documents and confidential information.
Strong attention to detail and follow-through with the ability to anticipate needs identify problems recommend process improvements and ensure tasks are completed accurately and on time.
Ability to work independently exercise sound judgment and appropriately prioritize requests from multiple faculty staff program leaders and students.
Ability to establish and maintain effective working relationships across departments and with diverse constituencies.
Experience hiring training scheduling or supervising student workers or part-time staff preferred.
Commitment to supporting student success retention and the mission of the College.
Requires the ability to work with and maintain confidential information.
Must be able to freely move throughout the campus. Must have the ability to occasionally lift and/or move up to 20 pounds.

We Make it Easy

Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.

As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.

Required Experience:

Manager

Principle Responsibilities

Coordinate the hiring process within department and provide all services needed for all new faculty TAs and related staff hires (i.e. requisition forms technology access mail drawer requests key requests office set-up initial office supplies past syllabi and division information etc.).
Reserve meeting rooms and/or equipment for faculty related functions. Assist with any department events for specific arrangements needed.
Assist in coordination of registration and travel/lodging plans for faculty participating in professional activities related to Alverno College.
Maintain inventory of all office supplies and equipment and work with department members to anticipate needs and ensure adequate supplies are available.
- Order supplies and any necessary repairs or replacements of copiers computers printers scanners faxes or any other equipment.
Provide support to student organizations and faculty as needed; e.g. mailings duplicating equipment and room requests publicity documents and food service.
Compose prepare and distribute correspondence for the department (e.g. letters memorandums reports course materials syllabi)
Process and maintain purchase orders invoices and business records
Process and handle incoming and outgoing mail according to the direction of the Dean and Program Chairs.
Perform general clerical duties including photocopying collating and faxing
Attend learning opportunities meetings and events; take meeting minutes as requested by the Dean or Program Chairs.
Effectively communicate with students faculty staff and external audiences maintaining a retention focus when working with students and a professional presence.
Hire train and supervise student workers for general office work in accordance with college policies and applicable laws.
Serve as primary contact for students faculty other college offices and external audiences. Provide appropriate information and follow-through or direct them to the person or department that can assist them.
Establish effective working relationships within the School and with other college offices to support the work of the department (e.g. Professional Support Services other Academic Administrative Assistants Registrars Office Help Desk and Academic Affairs).
Notify the Dean/Program Directors regarding any concerns perceived in interactions with faculty staff students or off-campus visitors related to the School.
Monitor and keep Dean Program Directors Program Chairs and school faculty abreast of college personnel changes events and issues.
Anticipate and identify problems. Suggest improvements and changes to procedures to the appropriate persons or departments.
Greet and direct visitors and guests at special events (e.g. school dinner training recruiting).
Develop and maintain systems to initiate coordinate process and follow-up on tasks and documents throughout the academic year including but not limited to evaluations of courses evaluations of students textbook processes syllabi contracts faculty schedules course feedback narrative transcripts Faculty Annual Reviews (FAR) new student processes/procedures and other records.
Organize and maintain filing and database systems including but not limited to: paper and electronic files. Transfer files to archives as appropriate.
Compile a variety of reports using Colleague course and faculty information as needed.
Comply with safety procedures and maintain clean and orderly work areas.
Perform other tasks as necessary to support the mission of the College.

Qualifications

Associate degree required; bachelors degree preferred. Equivalent combination of education and relevant administrative experience may be considered.
Minimum of four years of administrative office coordination or academic support experience required; experience in higher education strongly preferred.
Strong organizational skills with the ability to manage multiple priorities deadlines records requests and recurring academic processes throughout the year.
Demonstrated ability to provide professional responsive service to students faculty staff visitors and external audiences.
Excellent written and verbal communication skills including the ability to prepare correspondence meeting materials reports syllabi and other department documents with accuracy and professionalism.
Requires a flexible and collaborative work style and the ability to interact effectively with a variety of audiences internally and externally.
Basic math skills including the ability to accurately process invoices purchase orders expense information supply orders and other routine financial or business records.
Proficiency with Microsoft Office applications Google Workspace email calendars databases and other office technology; ability to learn college systems such as Colleague student information systems purchasing systems and related platforms.
Experience coordinating meetings events travel arrangements room reservations supplies equipment and office logistics.
Ability to maintain accurate records files databases purchase orders invoices business documents and confidential information.
Strong attention to detail and follow-through with the ability to anticipate needs identify problems recommend process improvements and ensure tasks are completed accurately and on time.
Ability to work independently exercise sound judgment and appropriately prioritize requests from multiple faculty staff program leaders and students.
Ability to establish and maintain effective working relationships across departments and with diverse constituencies.
Experience hiring training scheduling or supervising student workers or part-time staff preferred.
Commitment to supporting student success retention and the mission of the College.
Requires the ability to work with and maintain confidential information.
Must be able to freely move throughout the campus. Must have the ability to occasionally lift and/or move up to 20 pounds.

We Make it Easy

Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.

Required Experience:

Manager

Apply Now

About Company

MRA Recruiting Services

At MRA, we deliver best-in-class HR Services customized to meet your business needs – all at a price you can afford. Through our proven approach to HR excellence, we maintain a sole focus on delivering unmatched expertise and value to businesses – from small- to medium-sized businesse ... View more

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