Sr Administrative Assistant

Reporting to the EVP Global Creative Advertising and SVP Global Creative Advertising this role will provide full range administrative support (including handling phones calendar filing drafting correspondence meeting coordination and travel arrangements) as well as support with creative asset management budgeting and billing.

Responsibilities:

• Manages executives calendar schedules/coordinates meetings and appointments

• Tracks and organizes all team assets print A/V materials finishes etc.

• Accurately manages budgets and cost reports for creative team and keeps a running tally of spent and committed breakdowns per title

• Manages documents and facilitates the flow of information between departments and key stakeholders (electronic and hard copy)

• Prepares files and materials for territory review and feedback

• Screens and responds to incoming calls and correspondence

• Contributes to creative brainstorm sessions

• Arranges meetings or conferences by scheduling conference rooms issuing meeting requests or invitations and coordinating agendas

• Performs administrative duties such as filing typing and copying documents

• Creates agendas notices and resolutions for meetings as required

• Other general administrative duties (updating databases lists processing mail copying etc.)

• Working with the larger team to keep on top of deadlines and asset delivery

• Facilitating/prioritizing action items and tasks for executive

• Scheduling and preparing for meetings which includes conference room prep agendas and distribution of pertinent documents

• Organizing binders folders collecting current documents from each department etc. on a daily basis

• Processing expense reports and travel arrangements for the team

• Miscellaneous duties as required

Qualifications:

• 1-2 years of experience as an administrative assistant or general experience within the entertainment industry

• Ability to work a flexible schedule frequent overtime likely required

• Excellent computer skills specifically Word Excel Outlook. Working knowledge of PowerPoint Keynote audio video and image files.

• Strong communication interpersonal and organizational skills

• Demonstrates high problem-solving skills and be able to proactively troubleshoot

• To perform efficiently accuracy and attention to detail required

• Must have personability interacting with internal and external executives as well as high profile filmmakers and talent

• Must be able to work independently and multitask with ease

• Must be able to work well under pressure and with tight deadlines

• Identify work priorities and requirements up-front and make timely decisions

• Demonstrates the ability to work with all levels of management.

• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience.

• Must be able to exercise initiative professionalism and confidentiality

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex national origin disability veteran status age sexual orientation gender identity or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

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