HR Operations Apprentice

About

Swan is Europes embedded banking specialist. We empower software companies to embed banking features like accounts cards and payments directly into their products under their own processes over 1.5 billion in monthly transactions for more than 150 companieslike Pennylane Indy Agicap Libeo and Lucca. Founded in 2019 the company has received growth capital from leading investors such as Lakestar Accel Creandum Bpifrance and Eight Roads. Swan is a principal member of Mastercard and a licensed financial institution regulated by the French banking authority (ACPR).

Our mission

Banking belongs in business software

Many software companies already serve small businesses incredibly well: helping them send invoices run payroll manage inventory and more. Theyre on a mission to become the central hub for managing every aspect of business life.

But when it comes to financial workflows theres still a gap. Too many critical tasks like managing cash flow tracking payments or reconciling accounts happen outside the software across spreadsheets email threads banking portals.

Its a missed opportunity. Business software shouldnt just record financial activity it should run it.

To learn more about us: About Swan ; Our story.

Job description

Your mission

Youll be a part of the People team and report to Agathe our HR Ops Team Manager. Our people team is a key pillar to Swans success and includes HR Recruitment and Office Management. Your role will be to help the People team structure the HR department.

Main tasks

• Onboarding

At Swan we onboard new Swanees each month. You will help the team to onboard new Swanees in order to give them the best experience possible from their offer acceptance till their first weeks at Swan.

• Administration

-Support the team in managing the administrative life cycle of Swanees: onboarding/off-boarding employment contracts addendums affiliation to social organizations health insurance etc

-Participate in tracking apprentices and interns (invoicing managing files and contracts with the OPCO government aid tracking board and absences).

• Day-to-day

-Support our Swanees with day-to-day requests by responding to internal tickets

-Keep HRIS and the employee files up to date

-Support the team in their day to day work youll be able to discover different aspects of the HR function and depending on your strengths and preferences youll be welcome to work on various topics!

• Project

Participate in various projects (due diligence tool synergies optimization of payroll service providers compensation & benefits etc.)

Preferred experience

Youre a great match if:

• You are a student in a Masters degree (business school HR...) and you are looking for at least 1 year of apprenticeship

• Experience: you have a first internship experience in HR

• Start-up mode: you enjoy working in a challenging fast-paced target-driven and team-oriented environment

• Qualities we value for this role: proactive rigorous able to deal with confidential and sensitive data eager to bring solutions and willing to learn

• Our ideal teammate: sociable skilled empathetic and frank. We love to challenge each other and we leave our egos at the door

• Good command of Excel Google Suite

• Languages: professional proficiency in English and fluent in French

Its okay if you dont tick all the boxes dont let imposter syndrome prevent you from applying!

Swan is committed to providing a caring work environment for all employees regardless of age sex disability sexual orientation race religion or belief.

When it comes to recruitment were interested in your work experience skills and overall personality. Because diversity makes the workplace stronger and is necessary for Swans success we are intensifying efforts to incorporate concrete actions to help us improve in this area.

About Swan

Perks of being a Swanee:

• Meal Vouchers: We provide a meal voucher card to cover your meals on work days.

• Transport: Monthly mobility package for accordance with the company agreement for sustainable mobilities you can now use your mobility package to pay for alternative commuting modes.

• Holidays: 25 days of paid leave.

• Health insurance: Alan. This is Swans health and welfare insurance.

• Sports: Thanks to our partnership with Classpass you can enjoy advantageous discounts on subscriptions. They offer a wide range of sports activities as well as wellness activities. The offers are valid in several European cities as well as online.

• Well-being support: access to Moka Care for mental health and wellness.

• Offsite: Once a year we gather to reconnect deep-dive into big topics and relax.

• This isnt a perk it should be the rule but diversity and inclusion are important at Swan. Were working hard to get better every day.

Our values:

Swans core values guide our actions daily. Individually they may seem obvious but together they form a unique culture.

Simplicity: Leonardo Da Vinci said: simplicity is the ultimate sophistication. If somethings convoluted or confusing we work extra hard to break it down. - Making complex things simple is what we do.

Long Term: We always play the long game whether its to support our partners in their growth journey or make tangible commitments to climate action.

Excellence: We are a team of experts who consistently go all out to create pixel-perfect banking services and exceed our partners expectations whatever it takes.

Be Human: We believe in the power of kindness and the importance of acting with integrity. But embracing our humanity extends beyond interpersonal interactions it means caring about greater issues that affect our planet.

You can find out more about our culture.

Recruitment process

• A 30-min call with our Talent Acquisition Manager to get to know you understand your career expectations and answer your questions

• An interview with your future manager Agathe

• Case study

• Last round with the Chief People Officer