Travel and Staff Support Assistant

Rishabh RPO

Job Location:

Washington, AR - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Title: Travel and Staff Support Assistant
Type: Full-Time

Location: Washington DC (Onsite)

Job Description

Looking for an experienced Executive Travel Support Specialist to provide direct on site travel support to the Assistant Secretary and senior leadership team including Deputy Assistant Secretaries and Senior Executive Service (SES) officials. The individual will be embedded within the Immediate Office and responsible for end to end executive travel planning execution and closeout in accordance with Federal Travel Regulations (FTR).

This role requires a high degree of professionalism discretion responsiveness and familiarity with the pace and demands of senior federal leadership.

Responsibilities

Plan coordinate and execute domestic and limited international travel for the Assistant Secretary Deputies and SES level officials.
Prepare and manage complex itineraries including airfare lodging ground transportation and security related considerations.
Serve as the primary point of contact for leadership travel coordination.
Provide real time travel support before and during trips.
Rapidly adjust itineraries in response to directed changes or evolving priorities from senior leadership.
Coordinate last minute travel changes with carriers hotels and internal stakeholders.
Ensure full compliance with the Federal Travel Regulation (FTR) and HHS/ACF travel policies.
Prepare travel authorizations and vouchers.
Support travel closeout activities including documentation and reconciliation.
Track and support executive travel budgets.
Assist with forecasting anticipated travel needs and costs for leadership.
Provide leadership with accurate timely travel cost information as needed.
Work closely with the Immediate Office staff executive assistants and leadership teams.
Maintain discretion when handling sensitive schedules and leadership movements.
Support ad hoc travel related tasks as required.

Qualifications

Bachelors degree preferred.
Demonstrated experience supporting Assistant Secretary Deputy Assistant Secretary and/or SES level federal travel.
Strong working knowledge of the Federal Travel Regulation (FTR).
Experience with end to end travel lifecycle: planning execution modification and closeout.
Ability to thrive in a fast paced high visibility executive environment.
Exceptional attention to detail and problem solving capabilities.
Eligibility to obtain a Public Trust clearance PIV card and ACF GFE.

Title: Travel and Staff Support Assistant Type: Full-Time Location: Washington DC (Onsite) Job Description Looking for an experienced Executive Travel Support Specialist to provide direct on site travel support to the Assistant Secretary and senior leadership team including Deputy Assistant Secr...

Title: Travel and Staff Support Assistant
Type: Full-Time

Location: Washington DC (Onsite)

Job Description

This role requires a high degree of professionalism discretion responsiveness and familiarity with the pace and demands of senior federal leadership.

Responsibilities

Plan coordinate and execute domestic and limited international travel for the Assistant Secretary Deputies and SES level officials.
Prepare and manage complex itineraries including airfare lodging ground transportation and security related considerations.
Serve as the primary point of contact for leadership travel coordination.
Provide real time travel support before and during trips.
Rapidly adjust itineraries in response to directed changes or evolving priorities from senior leadership.
Coordinate last minute travel changes with carriers hotels and internal stakeholders.
Ensure full compliance with the Federal Travel Regulation (FTR) and HHS/ACF travel policies.
Prepare travel authorizations and vouchers.
Support travel closeout activities including documentation and reconciliation.
Track and support executive travel budgets.
Assist with forecasting anticipated travel needs and costs for leadership.
Provide leadership with accurate timely travel cost information as needed.
Work closely with the Immediate Office staff executive assistants and leadership teams.
Maintain discretion when handling sensitive schedules and leadership movements.
Support ad hoc travel related tasks as required.

Qualifications

Bachelors degree preferred.
Demonstrated experience supporting Assistant Secretary Deputy Assistant Secretary and/or SES level federal travel.
Strong working knowledge of the Federal Travel Regulation (FTR).
Experience with end to end travel lifecycle: planning execution modification and closeout.
Ability to thrive in a fast paced high visibility executive environment.
Exceptional attention to detail and problem solving capabilities.
Eligibility to obtain a Public Trust clearance PIV card and ACF GFE.