Administrative Analyst

The City of Hollister is currently recruiting for two (2) full-time Administrative Analysts in the City Managers Office. Bilingual skills (verbal & written) are highly desirable due to frequent interaction with residents for at least one (1) position. This is an open recruitment therefore qualified candidates from the public and qualified career City employees are encouraged to apply. The eligibility list that is developed from this recruitment process may be used to fill future vacancies in the Administrative Analystclassification or in similar classifications.

DEFINTION
To perform a wide variety of tasks in providing responsible professional administrative staff assistance; to work on special projects develop recommendations and write reports.

SUPERVISION RECEIVED AND EXERCISED
Direction is provided by the Director of a City department. May be required to directly or indirectly supervise technical and support positions.

• Investigate interpret analyze and prepare recommendations in relation to proposals for new programs grants services equipment and personnel.
• Analyze interpret and explain City policies and procedures.
• May be assigned responsibility for administering or coordinating specific department programs.
• Investigate and prepare reports on specific requests and complaints pertaining to department activities.
• Prepare grant applications.
• Monitor programs for compliance with regulations.
• Prepare and maintain necessary records and reports.
• Assist in preparation and review of department or full City budget.
• Administer departmental or full City accounting and financial reporting.
• Confer with members of the public to explain policies and programs.
• Gather and analyze data on existing programs conduct surveys and prepare proposals including financing staffing and organization requirements.
• Represent the department in the community and at professional meetings as required.
• Represent the department in interdepartmental and interagency projects; respond to citizen complaints and requests for information.
• Assist in the coordination of department activities with the City Managers office and other City departments and divisions and with outside agencies.

EXPERIENCE AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would provide the required knowledge skills and abilities would be qualifying. A typical way to obtain the knowledge skills and abilities would be:

Experience:
Three (3) years of progressively responsible experience in municipal financial management public administration systems analysis or personnel management with one (1) year of supervisory experience. Private sector management experience may be substituted for some years of municipal experience.

Education:
Equivalent to graduation from a four (4) year college or university with major course work in accounting business administration public administration statistical analysis information systems or a field closely related to the work.

License or Certificates:
Possession of or ability to obtain an appropriate valid California drivers license.

Knowledge of:

• Principles and practices of organizational and public administration.
• Research techniques sources and availability of information and methods of report presentation.
• Applicable Federal State and local laws rules and regulations pertaining to local government operations.
• Principles and methods of supervision and management including work planning analysis and organization; selection and evaluation of employees.

• Perform administrative detail work.
• Develop and oversee complex record keeping and reporting systems.

• Communicate clearly and concisely orally and in writing.
• Establish maintain and foster positive and harmonious working relationships with those contacted in the course of work.
• Properly interpret and make decisions in accordance with laws regulations and policies.
• Select supervise train and evaluate staff.
• Prepare complete and accurate reports.
• Effectively operate computer hardware and software.