Event Coordinator

ALL4 is seeking an experienced detail- and logistics-oriented Event Coordinator to lead the planning coordination and execution of a diverse portfolio of conferences and events that support business growth brand visibility recruiting and client engagement. This role is ideal for a collaborative and creative professional with 3-5 years of experience managing complex events and cross-functional teams in a fast-paced consulting or professional services environment.

Typical conference events attended by ALL4 are coordinated by associations and corporate addition ALL4 plans and hosts client events workshops and other engagements for both external and internal audiences. The Event Coordinator will play a central role in executing ALL4s structured conference and event process ensuring consistency efficiency and measurable impact across >100 events annually. The preferred location for this role is ALL4s Raleigh Office; however we are open to consider other physical ALL4 office locations.

Strategic Event Planning and Program Management

• Execute ALL4s annual conference and event calendar ensuring alignment with approved budgets and strategic objectives.
• Coordinate event approvals and modifications in collaboration with Marketing leadership and internal stakeholders.
• Lead development and submission of Event Planning Forms including goals logistics estimated costs and success metrics. Facilitate and lead event planning meetings with Marketing BizAdmin and event leaders to finalize logistics and execution plans.

Conference and Event Execution

• Plan and manage all aspects of events including conferences trade shows workshops sponsorships client events recruiting events and internal gatherings.
• Oversee logistics including: Venue coordination travel shipping booth setup and materials; Sponsorship execution and networking opportunities; On-site staffing coordination and schedules.
• Ensure all event materials (booth handouts videos signage) are prepared updated and aligned with branding standards.

Cross-Functional Collaboration

• Partner with: Marketing on messaging materials and promotion; BizAdmin on logistics budgeting and tracking; Technical staff on abstract submissions and presentations; Human Relations and Recruiting to identify prospects and strategic hires.; Global Growth Team to share attendee lists and coordinate pre-event outreach strategies to maximize business development opportunities.

Abstract and Content Coordination

• Manage and track abstract submission deadlines and coordinate with technical teams to ensure timely high-quality submissions.
• Support development of presentations promotional materials and event-specific content.

Data Management CRM and Performance Tracking

• Ensure consistent use of CRM tools (e.g. Deltek Vantagepoint) for lead capture and engagement tracking during events.
• Define and track key performance metrics for each event.
• Maintain organized documentation and event files within shared systems (e.g. Box).

On-Site Event Leadership

• Serve as or support the event leader on-site ensuring smooth execution of all activities.
• Troubleshoot issues in real time and ensure a high-quality attendee and team experience.
• Oversee engagement tracking and data collection during events.

Post-Event Analysis and Continuous Improvement

• Lead post-event debrief meetings to evaluate outcomes ROI and opportunities.
• Develop actionable follow-up plans and recommendations.
• Ensure completion of debriefs to inform future event selection and strategy.

Process Improvement & Operational Excellence

• Uphold and continuously improve ALL4s conference and event processes.
• Participate in monthly coordination meetings with Marketing and BizAdmin to address challenges and optimize execution.
• Maintain high standards for organization documentation and communication across all events.

QUALIFICATIONS

• Bachelors degree in Event Management Marketing Communications or related field or equivalent professional experience.
• 3-5 years of professional event planning experience preferably in consulting engineering or professional services.
• Proven experience managing conferences trade shows and corporate events.
• Strong experience with budgeting vendor management and contract negotiation.
• Familiarity with CRM systems and event performance tracking.
• Proficiency in Microsoft Office Adobe Creative Suite Canva and event management tools.
• Exceptional attention to detail and logistics management.
• Strong project management and organizational skills.
• Creative problem-solving and adaptability in dynamic environments.
• Collaborative mindset with ability to influence cross-functional teams.
• Strong interpersonal and communication skills.
• Ability to manage multiple complex events simultaneously.
• Ability to travel as needed (25-35%).

SALARY RANGE

The salary range for this role falls in the $60000 - $70000/yr. range at the time of posting. Factors taken into consideration when determining actual compensation include but are not limited to education experience skill set location and business or organizational needs. ALL4 offers a comprehensive benefits package including paid time off medical/dental/vision insurance 401(k) tuition reimbursement and other benefits to eligible employees.

ABOUT ALL4

ALL4 is a leading provider of strategic consulting services helping organizations navigate complex Environmental Health and Safety challenges across a broad range of heavily regulated industries including but not limited to pulp and paper food and beverage consumer products data centers cement healthcare chemical pharmaceutical transportation waste management higher education power oil and gas and automotive.

Our areas of expertise encompass air quality chemical reporting and management digital solutions sustainability investigation and remediation environmental planning and permitting occupational health and safety waste management and water quality.

With offices and remote experts across the U.S. Canada Mexico Spain Chile and Brazil ALL4 brings a robust North American presence and a growing international footprintpositioning us to support clients seamlessly and effectively around the world.

ALL4 operates from key offices in the metropolitan areas of Philadelphia PA (headquarters); Rancho Cucamonga CA; San Juan Capistrano CA; Washington D.C.; Atlanta GA; Lexington KY; Louisville KY; Boston MA; Raleigh NC; Houston TX; Bellingham WA; and Madrid Spain.

ALL4 has consistently earned recognition as a Best Place to Work both regionally and nationally reflecting its growth in personnel culture and environmental impact. Notable honors include:

• Verdantix Green Quadrant for service providers Innovator Status
• Inc. 5000 Fastest Growing Companies
• ENR Top 200 Environmental Firms
• Zweig Hot Firm Fastest Growing Firms
• Best Companies Group

ALL4 is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race color religion sex sexual orientation gender identity age national origin veteran status disability status or any other applicable characteristics protected by law. All employment is decided based on qualifications merit and business need.