Hourly First-Year Experience Coordinator

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism integrity and respect when interacting with students colleagues leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus responsiveness and sensitivity to and understanding of the diverse academic socioeconomic cultural gender identity sexual orientation and ethnic backgrounds of community college students and employees including those with physical or learning disabilities and successfully foster and support an inclusive educational and employment environment.

SUMMARY DESCRIPTION
Under direction of the Director Student Support Programs oversee plan organize coordinate and review the services activities and operations of the First-Year Experience (FYE) program; perform a full range of administrative programmatic and technical duties in support of the program; coordinate assigned functions activities and services of the FYE program including overseeing and participating in providing students staff and others with specialized information training and assistance; and perform a full range of the more complex program support and clerical assistance duties in support of the FYE program.

DISTINGUISHING CHARACTERISTICS
The First-Year Experience Coordinator is an advanced administrative classification with incumbents performing program coordination and management duties as well as providing the more complex technical program support to the First-Year Experience program. Incumbents are assigned to perform a wide range of administrative and complex technical program support and clerical duties independently for the program requiring a broad knowledge of the program or functional area. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise and are aware of the operating procedures and policies of the work.

EDUCATION AND EXPERIENCE
Any combination equivalent to: an Associates degree OR two (2) years of college level course work in business social work psychology sociology or a related field
AND
Five (5) years increasingly responsible experience working in a social service or community service capacity or a student services-oriented role at a community college or other educational institution.

A Bachelors degree in social work sociology education or other related field is desirable and may substitute for up to two years of related experience.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree or equivalent) related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

ESSENTIAL DUTIES

1. Participate in the administration of the First-Year Experience (FYE) program; plan organize and coordinate assigned functions activities services and operations of the FYE program; perform a full range of technical program support and clerical duties in support of the FYE program; coordinate with other departments and program areas; ensure activities and operations comply with FYE program requirements.
2. Participate in the development and implementation of goals objectives policies and priorities for the FYE program; research implement and administer policies procedures and changing business practices and processes for assigned area; develop and maintain forms and related policies and procedures.
3. Train and provide work guidance to assigned student workers clerical assistants and other staff as assigned.
4. Manage the master student participant list by tracking student counseling and peer mentor appointments and their events workshops and progress reports of participants; contact students who are not meeting program requirements.
5. Design plan coordinate and implement events including tours outreach and other activities related to the FYE program; determine needs and create work orders for each event including special room layout computer and audiovisual equipment food services and related items needed for events.
6. Create newsletters flyers and other promotional materials to keep students and instructors in the program informed of activities and guidelines; maintain retention by motivating and encouraging students that have fallen behind to work toward meeting program requirements.
7. Attend professional group meetings and workshops; stay abreast of new trends and maintain a working knowledge of information related to area of assignment.
8. Provide assistance to other student services staff as needed.

SALARY SCHEDULE:Classified Bargaining Unit


PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume unofficial transcripts verifying awarded degree(s) and completion date and any relevant certifications diplomas or licenses that demonstrate you meet the minimum qualifications of the position.Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCDproperty will not be returned will not be copied and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section you will need to submit an equivalency application.

A screening committee will evaluate applicants taking into account the breadth and depth of relevant education training experience skills knowledge and abilities. Selected applicants will be invited for an interview.

INTERVIEWTRAVELCOSTSMUSTBEBORNEBYTHEAPPLICANT.

If additional positions become available in this classification applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista Crown Cove National City Otay Mesa and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at .

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCDshall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age ancestry color ethnic group identification national origin religion race sex sexual orientation physical or mental disability veteran status or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.


Notice of Availability of the Annual Security Report:

SWCCD is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPDwebsite.

If you would like to receive a hard copy of the Annual Security Report which contains this information you can stop by the College Police Department or you can request that a copy be mailed to you by calling .


Drug and Alcohol Abuse Prevention Plan (DAAPP):

More information about theDAAPP including the Biennial report and additional resources can be found in the Drug and Alcohol Abuse Prevention Programwebsite.