Executive Sec. and Admin Assistant 25732

Knowledge Builders

Job Location:

Albany, GA - USA

Hourly Salary: $ 22 - 22

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description

The New York State Department of Health Office of Primary Care and Health Systems Management Division of State EMS is seeking to fill one administrative assistant position at 875 Central Avenue Albany NY 12206.

The successful candidates will assist with administrative functions related to the Division of State EMS.

These will include:

Administrative oversight of Division file management:

o developing and coordinating retention and archival schedule

o ensure compliance with retention policies

o digitizing files as needed

o maintain confidentiality with all sensitive and confidential materials;

scheduling meetings with internal and external stakeholders;

organizing and analyzing incoming communications and files;

managing daily schedule for Division Leadership ensure no conflicts on calendars and prioritize meetings as needed.

managing communications deadlines and organize materials for review;

running reports in multiple different systems as needed;

completing required state forms needed for submission of paperwork;

Assist with multiple projects within the Division including space management and consolidation.

Successful candidates should be dependable highly motivated detail-oriented and comfortable working autonomously in a fast-paced environment with senior leadership of the Division.

Successful candidates should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly.

Minimum qualifications include:

3 years of experience working with SharePoint networks shared drivers or servers;

excellent working knowledge of Microsoft Office 365 including Outlook Teams SharePoint Word Excel and PowerPoint in a professional setting;

ability to work independently and also contribute to a team;

ability to maintain confidentiality;

strong organizational and time-management abilities;

comfort with speaking on the phone;

ability to reconcile projects audit for consistency completeness and accuracy;

ability to develop tiered filing management (folders) to represent proper organization of documents;

familiarity working in electronic databases.

Preferred qualifications include:

experience providing executive-level administrative support in a government or healthcare environment;

experience coordinating meetings and travel logistics across multiple stakeholders or agencies

experience preparing a variety of correspondence reports and other written material;

experience managing electronic communications;

comfort with data entry and maintaining paper and electronic filing systems.

We provide equal employment opportunity for all applicants and employees regardless of race color sex gender identity gender expression religion age national origin citizenship disability medical condition family care status marital status domestic partner status sexual orientation genetic information military/veteran status or any other protected basis.

Required Experience:

Junior IC

Job DescriptionThe New York State Department of Health Office of Primary Care and Health Systems Management Division of State EMS is seeking to fill one administrative assistant position at 875 Central Avenue Albany NY 12206.The successful candidates will assist with administrative functions related...