Legal Entity Management Assistant

Regulatory changes have heavily impacted the financial industry across the globe. As a key industry player we want to ensure that all Swifts offices operate in compliance with local rules regulations and applicable laws and that Swifts policies and procedures are respected. Joining Swifts Corporate Secretariat as a Legal Entity Management Assistant is an opportunity to work in this important domain and contribute to governance and compliance activities with exposure to senior stakeholders.

The Legal Entity Management Office is responsible for coordinating the different aspects of the management of the Swift group of entities ensuring compliance with local corporate laws and maintaining the Regional Office Manual. Every year depending on the local entity structure the LEM Office will amongst other things organise the Board/Annual General Meetings and prepare the relevant minutes. The team also handles issuing/revoking signatory powers filing corporate documentation and reporting to the local authorities as required.

You will support the governance compliance and daytoday corporate administration of a portfolio of Swift group companies across multiple jurisdictions by:

• Coordinating routine corporate housekeeping activities across multiple jurisdictions

• Maintaining statutory records and policies

• Assisting with board and shareholder processes

• Supporting company lifecycle and compliance reporting activities

Key Responsibilities

• Provide fairly independently with well-defined guidelines and policies specialist support to internal and external customers about legal and governance services and tools.
• Execute several supporting legal and governance activities mainly on Public Affairs Compliance Regulatory Affairs Board and Oversight matters within fixed guidelines and policies.
• Organize and maintain the documentation of the Legal and Compliance department and/or its own areas of expertise.
• Provide requirements for the development and enhancement of tools and solutions for supporting the Legal and Governance services.
• Demonstrate awareness of policies processes and procedures and suggest improvements where appropriate.
• Develop and maintain contacts with key internal and external stakeholders (e.g. management counsels internal and external customers/suppliers/lawyers/public administrations/Regulators/etc...).
• Acquire and maintain operational and business knowledge to support customers at best.
• Participate in projects within own area by executing part of projects. May at some point manage small projects.
• Identify and describe risks and support risk activities.

What You Will Need

• University degree or higher education degree in business administration law or a related field and typically 34 years of relevant work experience.
• Familiar with paralegal activities corporate governance processes and compliance or assurance activities in general. Ability to follow established processes and contribute to their continuous improvement.
• Experience with corporate governancerelated matters and corporate law in general.
• Strong analytical skills. Proficiency in reporting tools and Office tools is a plus.
• Ability to manage assigned tasks coordinate inputs and work independently within a defined scope.
• Good business acumen. Knowledge of financial markets and/or Swifts business products and organisation is a plus.
• Reliable proactive and accurate.
• Take responsibility for the timely and accurate delivery of assigned responsibilities.
• Fluent in English both verbally and in writing; other languages are an asset.
• Strong interpersonal and communication skills both verbal and written.
• Motivated engaged deliveryminded and eager to develop expertise in corporate governance.
• Good team spirit.

What we offer

We give you the freedom to be yourself. We are creating an environment of unique individuals like you with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyones voice counts and where you can reach your full potential.

We are committed to an inclusive and accessible recruitment process. If you require a reasonable accommodation related to accessibility during your application or interview please contact or indicate this in your application.

Please note that this mailbox is not monitored for general recruitment enquiries and should only be used for accessibility or accommodation-related requests (for example related to vision hearing or neurodiversity).

All requests are confidential and will not affect your candidacy.

Dont meet every single requirement At Swift we are dedicated to building a workplace where people can bring their full selves and ideas to the team so if you are excited about this role we encourage you to apply even if you do not meet every single qualification.