Administrative Assistant – EMEA Finance & Operations

About Applied Intuition

We are an in-office company and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work starting the day with morning meetings from home before heading to the office or leaving earlier when needed to accommodate family commitments.

About the role

We are a rapidly scaling late-stage startup delivering advanced software platforms and AI-powered toolchains for the development testing validation and deployment of ADAS (Advanced Driver-Assistance Systems) and autonomous vehicle systems. As an Administrative Assistant supporting EMEA Finance & Operations you will be an essential partner to our regional finance and operations teams across Europe the Middle East and Africa.

Based in Germany you will own the day-to-day financial administration and operational support functions that keep our EMEA offices running smoothly including budget tracking vendor purchase order management accounts payable oversight and payment monitoring across all EMEA countries. This is a highly cross-functional role requiring strong attention to detail comfort working across multiple currencies and regulatory environments and the ability to manage competing priorities with professionalism and efficiency.

At Applied Intuition you will:

• Maintain EMEA budget trackers reconcile against NetSuite cost centers and support monthly variance analysis and quarterly forecasts
• Own the end-to-end EMEA PO process including vendor onboarding approvals and tracking against delivery milestones
• Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close
• Coordinate and reconcile multi-currency vendor payments (EUR GBP SEK) with global treasury and support VAT documentation
• Own EMEA shipping operations and accounts (DHL FedEx) including import/export taxation and cross-office logistics
• Provide administrative support to the EMEA teams and support office operations for the Germany office

Were looking for someone who has:

• Bachelors degree in Business Finance Accounting or equivalent experience
• 2 years in finance operations AP or administrative roles ideally at a multinational or tech company
• Fluency in English and German
• Hands-on mindset comfortable operating from strategy to day-to-day execution
• Strong AI affinity and drive to automate and continuously improve processes
• Experience managing procurement AP and vendor relationships across multiple countries
• Highly organized detail-oriented and strong in Excel/Google Sheets
• Familiarity with multi-currency payments and VAT requirements across EMEA
• Proactive self-directed and comfortable in a fast-paced startup environment

Nice to have:

• Experience with NetSuite or a comparable ERP
• Additional European languages (French Swedish or other)
• Experience with international shipping operations and import taxation
• Familiarity with withholding tax documentation across EMEA jurisdictions

Dont meet every single requirement If youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently the parties agree that as applicable they will abide by the requirements of 41 CFR 60-1.4(a) 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race color religion sex sexual orientation gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race color religion sex sexual orientation gender identity national origin protected veteran status or disability. The parties also agree that as applicable they will abide by the requirements of Executive Order 13496 (29 CFR Part 471 Appendix A to Subpart A) relating to the notice of employee rights under federal labor laws.