Clinic Manager-WB420

Summit Search Group is proud to partner with Tache Obstetrics & Gynecology in the recruitment of their next Clinic Manager.

Tache Obstetrics is a well-established and highly respected medical practice in Winnipeg providing specialized care in obstetrics and gynecology. This is a unique opportunity to join a collaborative physician-led environment and play a key role in supporting both patient care and clinic operations.

The Opportunity

Reporting to the physician group the Clinic Manager is responsible for overseeing all aspects of clinic operations ensuring a high standard of patient care staff performance and administrative efficiency. This is a hands-on leadership role requiring strong organizational skills attention to detail and the ability to balance operational priorities in a fast-paced clinical setting.

The successful candidate will act as a central point of coordination between physicians staff and external partners ensuring the clinic operates smoothly and efficiently on a day-to-day basis.

Key Responsibilities

Clinic Operations & Leadership

• Oversee daily clinic operations ensuring efficiency consistency and high-quality patient care
• Lead coach and support Medical Office Assistants (MOAs) including scheduling performance management and training
• Manage staff scheduling vacation approvals and coverage to ensure continuity of operations
• Conduct regular performance evaluations and support staff development
• Maintain strong communication between physicians and staff relaying priorities and updates

Patient Experience & Workflow Optimization

• Ensure efficient patient intake appointment scheduling and clinic flow
• Address non-clinical patient concerns with professionalism and discretion
• Implement strategies to improve patient and physician satisfaction including workflow improvements
• Ensure all patients are treated with respect and dignity

Administrative & Financial Oversight

• Oversee clinic finances including accounts payable payroll and reconciliations using QuickBooks
• Manage payroll processing and ensure timely submissions
• Monitor expenses and support budget management and cost control initiatives
• Prepare financial summaries and operational reports for physicians on a regular basis
• Oversee patient payments documentation and reconciliation

Billing & Compliance

• Ensure accurate and timely billing submissions to Manitoba Health
• Support insurance claims billing inquiries and resubmissions as needed
• Ensure compliance with healthcare regulations including PHIA and HIPAA standards
• Maintain accurate documentation and records across all administrative functions

Logistics & Office Management

• Manage inventory supplies and equipment maintenance
• Ensure exam rooms and office spaces are properly stocked clean and functional
• Coordinate repairs and oversee facility upkeep
• Maintain relationships with external partners including hospitals ultrasound departments and other medical units

Systems & Process Improvement

• Develop a strong understanding of EMR systems and clinic workflows
• Identify opportunities to improve efficiency processes and overall clinic performance
• Support onboarding and training of new staff and provide coverage when required

Qualifications

• 37 years of experience in a clinic healthcare or service-based management role
• Strong leadership experience with the ability to manage and develop teams
• Experience overseeing clinic operations scheduling and administrative functions
• Working knowledge of billing processes and healthcare systems is an asset
• Experience with financial management payroll and reporting
• Proficiency with EMR systems and clinic software; QuickBooks experience is an asset
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities

Skills & Attributes

• Patient-focused mindset with a commitment to service excellence
• High level of professionalism discretion and attention to detail
• Strong problem-solving and decision-making capabilities
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative leadership style with the ability to build strong relationships
• Proactive and solutions-oriented approach

Why This Opportunity

• Opportunity to play a key leadership role in a respected medical practice
• Direct impact on patient care clinic operations and team performance
• Collaborative physician-led environment
• Competitive compensation and benefits package

If you are a strong operational leader who thrives in a structured fast-paced healthcare environment this is an excellent opportunity to make a meaningful impact.

For more information or to submit your resume please reach out to Braeden Demchuk at Summit Search Group

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