Senior Administrative Coordinator, HematologyOncology Research

Position: Senior Administrative Coordinator Hematology/Oncology Research

Location: Boston MA

Schedule: 40 hours per week

POSITION SUMMARY:

The Section of Hematology and Medical Oncology at Boston University and Boston Medical Center is seeking a Senior Administrative Coordinator. The Section of Hematology and Medical Oncology at Boston University Chobanian & Avedisian School of Medicine and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff with a mission to provide high-level clinical care and lead research that reflects a diverse patient population. The position will provide direct administrative support to the section chief and the administrative director and other senior leaders. They will be responsible for various aspects of operations ensuring the department operates in an effective efficient and professional manner.

JOB RESPONSIBLITIES:

• Schedules appointments and meetings takes meeting notes and follows up on meeting-generated tasks.

• Responds to inquiries; triages and routes calls as appropriate.

• Independently composes high level correspondence documentation and presentations of professional quality.

• Edits and proofreads all written materials and verifies the validity of data for all documents and reports prior to submission/distribution.

• Coordinates specific projects; providing leadership in project management. Acts as liaison between departments and makes independent decisions.

• Maintains departmental calendars and provides calendar support for senior leadership.

• Organizes and coordinates departmental meetings or committees including reserving conference rooms creating power point slides setting up room equipment and procuring food and beverage if necessary

• Makes registration and travel arrangements including hotel reservations and written itineraries for all travel plans. Submits reimbursements and expense reports as needed.

• Deals discreetly with highly sensitive confidential written electronic and oral communications concerning staff department and hospital matters

• Assists with the coordination of the academic appointments and promotions faculty and staff visas and other processes within the Section. Provides assistance completing various forms required to complete packets for submission. Ensures the process is complete and appropriate deadlines are met while keeping current on the evolving process.

• Performs complex administrative duties in preparation and completion of all fiscal and administrative projects.

• Responsible for all aspects of office operations including preparation of presentations spreadsheets charts and correspondence.

• Schedules meetings and manages calendars. Takes minutes of meetings.

• Sorts and distributes mail. Responds to inquiries triages and routes calls.

• Maintains and updates contract database.

• Assists with new hire processing and other personnel-related items.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However our approach to determining base pay is comprehensive and a broad range of factors is considered when making an offer. This includes education experience skills and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs internal equity and addition BMCHS offers generous total compensation that includes but is not limited to benefits (medical dental vision pharmacy) discretionary annual bonuses and merit increases Flexible Spending Accounts 403(b) savings matches paid time off career advancement opportunities and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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