Data Systems and Communications Specialist

TheExecutive Services Division is currently accepting applications for Data Systems and Communications Specialist.

Under the direction of assigned supervisor performs varied and responsible data management communications and administrative support functions; manages data collection and consolidation for a variety of projects and office initiatives; prepares and maintains a variety of qualitative and quantitative manual and automated records and reports related to assigned activities; assists with the coordination of public awareness materials; participates in the creation of communications collateral for office initiatives; assists with special projects and a variety of administrative support tasks as needed.

This position is full-time in-person and has a work year of 12 months 260 days 8 hours/day.

To learn more about this position please click here for the job description.

• Education: Associates degree with coursework in a related area of studyAND
• Experience: three years of increasingly responsible administrative assistant experience involving data collection and management and frequent public contact.

*NOTE:Supplemental questions are included in the application form and will be used in the initial screening process. Please answer these questions as fully as possible.

EXAMINATION PROCEDURES

• Assessments and interviews may take place virtually or in-person.
• Following the final filing date the qualifications of all candidates will be evaluated.
• Themost qualified candidateswill be invited to participatein a written exam tentatively scheduled forTBD.
• Those who pass the written exam will be invited to participate in an oral examination with subject matter experts tentatively scheduled for TBD.
• Based on the final scores of qualified candidates Classified Personnel Services will establish a ranked candidate list.
• Selected candidates from the list will be invited to a second interview with the hiring authorities tentatively scheduled for TBD.

• Second interviews may be held in-person.

• Candidates will be invited over email to participate in examination and selection steps using the email supplied within or as updated by candidates in it is recommended that candidates check their email at least daily.

NOTE: Examination procedures are subject to change as deemed necessary by the Director - Classified Personnel Services. Candidates who test successfully for placement on the eligibility list may be certified to other related positions without further testing requirements OR job posting announcements. The right is reserved to add eliminate or adjust testing steps and/or information on the posting at any time during the position posting and testing process which may include but is not limited to further testing inclusive of on-the job testing recruitment and recruitment extensions which may be for less than 15 days after an eligibility list has been certified which may cause adjustments on the eligibility list as evaluated to be reasonable or necessary.

SB 848 COMPLIANCE EFFECTIVE JANUARY 1 2026

Effective January 1 2026 and in accordance with California Education Code Section 44051(a)(1) and SB 848 any applicant for a non-teaching position must disclose a complete list of every school district county office of education charter school state special school and diagnostic center operated by the department of education and private school that the applicant has previously been an employee of including full-time part-time or substitute roles. Failure to provide this information may be considered an act of dishonesty and could affect hiring decisions.

HEALTH WELFARE AND OTHER BENEFITS:

The Santa Clara County Office of Education takes pride in offering a benefits program that provides flexibility for the diverse and changing needs of our employees. We provide eligible employees with valuable benefits options including:

• Medical dental and vision insurance
• Fertility healthcare and family forming benefits
• Flexible Spending Account (FSA)
• Employee Health and Wellness Program including Employee Assistance Program and Mental Health and Well-Being resources
• Life insurance and long-term disability coverage
• California Public Employees Retirement System (CalPERS)
• 403b or 457 Retirement Accounts
• Paid Vacation
• Paid Sick Leave
• 16 Paid Holidays (including 2 floating holidays)
• Tuition Reimbursement

Benefit and Retirement information may vary depending on the bargaining unit. Full-time employees (30 hrs./ weekly) are offered free dental and vision coverage for themselves and eligible dependents. Most medical plans are offered at no cost to employees and their eligible dependents. For more information please visit our benefits page: Employee Benefits

ACCOMMODATION REQUESTS:
Candidates who require reasonable accommodations for any part of the testing process must contact Classified Personnel Services (CPS) at least three (3) days prior to the scheduled test date at . Hearing-impaired individuals may contact the California Relay Service at 1- then . After contacting CPS candidates will be asked to submit documentation supporting their accommodation request. Failure to reach out within the specified timeline may result in an inability to make accommodations.

RECRUITMENT CONTACT:
For questions about the position or recruitment process please contact:

408.453.6847

EQUAL OPPORTUNITY EMPLOYER:
The Santa Clara County Office of Education prohibits discrimination harassment intimidation and bullying based on actual or perceived race or ethnicity gender/sex (including gender identity gender expression pregnancy childbirth breastfeeding and pregnancy-related medical conditions) sexual orientation religion color national origin ancestry immigration status physical or mental status marital status registered domestic partner status age (40 and above) genetic information political belief or affiliation (not union related) a persons association with a person or group with one or more of these actual or perceived characteristics or any other basis protected by federal state or local law ordinance or regulation in any program or activity it conducts or to which it provides significant assistance.

For direct concerns related to Equal Opportunity Employment please contact:

Roger
Interim Assistant Superintendent
Human Resources
Santa Clara County Office of Education
1290 Ridder Park Drive
San Jose Ca 95131