Grade IV Administrator 35 hpw

CoAction West Cork provides quality services to support children and adults with an intellectual disability and children with is achieved by helping each service user reach their full potential working in partnership with their families and carers within the community.

Administrator Grade IV

6 month contract

Location - Dunmanway

For full position details and job description or for details on submitting an application you can email .

Closing date for receipt of applications:

Friday 15th May 2026 at 4 pm

Purpose of the post:

The Administrator will be responsible for a variety of tasks. Duties include but are not limited to the following:

Responsibilities

• Contractor Management: Maintaining databases of contractors managing contracts and coordinating maintenance schedules.

• Ticket Management: Handling facilities-related tickets and managing the facilities inbox.

• Data Management and Reporting: Analysing data generating reports and maintaining records related to facilities management.

• Purchase Orders and Invoices: Processing purchase orders and invoices and assisting with budget management.

• Document Control: Maintaining and updating facility-related documents policies and procedures.

• Communication and Coordination: Communicating with various stakeholders including staff contractors and vendors to ensure smooth operations.

• Maintenance Coordination: Scheduling maintenance works advising the Facilities Manager on issues and timely completion of tasks.

• Monitoring system performance and troubleshooting issues.

• General Administrative Support: Order supplies compile monthly reports as required.

• Record Keeping: Maintain accurate records of maintenance activities including work orders inventory and compliance with safety regulations.

Commitment to a Quality Service

• Demonstrates the ability to plan and organise own workload in an effective and methodical manner.

• Delivers within timescales and to a quality standard

• Takes responsibility for work and sees it through to completion

• Demonstrates a commitment to providing a quality service

• Pays close and accurate attention to detail in their work.

• Demonstrates awareness and appreciation of the service user

• Embraces the change agenda; demonstrates the ability to be flexible and adaptable in a changing work environment.

Team Working

• Demonstrates the ability to work on own initiative as well as part of a team.

• Contributes to a positive team spirit.

• Demonstrates a willingness to become involved and help team members if they are under pressure.

Communication & Interpersonal Skills

• Effective communication skills including the ability to present information in a clear and concise manner.

• Handling Incoming queries via email and telephone.

• Strong written communication skills.

• Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders treats other with dignity and respect.

Remuneration:

• Grade IV salary scale 34672 to 52969 pa depending on experience
  

This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager. You will be given as much notice of such changes as possible. It is CoActions policy to review job descriptions on a regular basis.

CoAction West Cork is an equal opportunity employer