People Team Coordinator Pleasanton, CA

Calyxo Inc. is a medical device company headquartered in Pleasanton California USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment We are seeking high achievers who want to be part of a dynamic team working in a fun diverse atmosphere.

Summary:

The People Team Coordinatoris an enthusiastic energetic communicator who thrives on building connections and bringing out the best in the people around them.Withexceptional oral and written communication skillstheCoordinatorprovidesvitaladministrative support to the People TeamandtheTalent Acquisition team helping keep our daily operations running smoothly and with a smile.AtCalyxo we believe that agreatworkplace starts with great people and the People TeamCoordinatoris at the heart of that mission. The role is all about championingourculturestreamliningprocesses sharing excitingemployee offerings andspreading the word aboutour initiatives and programs thatmakeCalyxoa placeemployees loveto work.If you find joy in helpingothers going the extra mile to improve someones day and being the face of a dynamic team this role is for you.This is an in-office position based in Pleasanton CA.

In This Role You Will:

• Support Talent Acquisition by ensuring a positive candidate experience when candidates engage withCalyxo.
• Schedule candidate interviewsmaintainongoing communication with hiring managers interview team and candidates. Coordinatelogisticsand fill gaps during the recruiting process.
• Assistwith updating andmaintainingGreenhouseCalyxosapplicant tracking system.
• Initiate background checkstriggeronboardingprocessin HRIS and manage I9 verificationprocessfor all new joiners.
• Assistwith the employee termination process whenappropriate documentation preparation and coordinating exitprocedures.Collaboratewith People Team members to ensure a positive onboarding experience including proactive communication around timelines due dates and what to expect before and during onboarding.
• Monitor onboarding systems to ensure new hires are completingtasksby the required due dates.Support day-to-day employee lifecycle processes such as onboarding data changes and offboarding bymaintainingaccurateemployee records in HR systems and ensuringtimelycompletion of transactions.
• Assistin reviewing and improving People team workflows and documentation to enhance efficiency compliance and employee experience.
• Assistwith ad hoc projects and reports asneededsuch asmonthly headcount reportsand All Employee Meetingmaterials.
• Createcredentialinglettersforallcommercialnewhires. Update letters and order drug testsas needed.
• Assist with Employee Engagement activities
• Provide administrative support to the whole People Team.

Who You Will Report To:

• Vice President People

Requirements:

• Education: 4-year college degree or equivalent experience
• Experience: minimum 2 yearsHR admin and/or coordinator experience
• Work location: Pleasanton CA
• Travel: <5%
• Fulltimeemployment
• Experience working on projects in a cross-functional environment.
• Exceptional oral and written communication skills
• Excellent computer skills with multiple programs includingthe MicrosoftOfficeSuite.
• Intermediate level skill in Microsoft Excel (egusing SUM function setting borders settingcolumn width inserting charts using text wrap sorting setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft Word (eginserting headers page breaks page numbers andtablesand/or adjusting table columns).
• Intermediate level skill in PowerPoint (building professional slide decks with above-average graphics layouts images)
• A natural self-starter with a genuine curiosity and drive to dig in figure things out and find solutions someone who takes initiative without waiting to be asked
• Compliance with relevant county state andfederal rulesregardingvaccinations.

Preferred Qualifications:

• Experience withplatforms includingGreenhouseHiBoband Paylocity.
• Working knowledge of Microsoft SharePoint for building andmaintaininginternal intranet pages document libraries and HR knowledge resources.
• Experience working in a customerservice oriented/administrative environment.
• Knowledge of v-lookups and otheradvancedMicrosoft excel skills.

What We Offer:

At Calyxo you will be part of a knowledgeable high-achieving experienced and fun team. You will work in a diverse work environment with experienced proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer an attractive compensation package which includes:

• A competitive base salary of $85000 - $95000 and variable incentive plan
• Stock options ownership and a stake in growing a mission-driven company
• Employee benefits package that includes 401(k) healthcare insurance and paid vacation

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not onlyvalued but alsoprioritized. We believe a diverse and inclusive community empowers us to act courageously care deeply and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities which strengthen our focus and fuel our growth.

Calyxo is proud to be an equal opportunity employer seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is compliance with federal law all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Disclaimer:

At Calyxo we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.
• Verification of Identity: We do not extend job offers without first meeting candidates either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.
• Beware of Scams: Calyxo will never request sensitive personal information such as your full name address phone number or identification documents via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of. If you receive a request for information from any other domain please contact us directly at to verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.