OPTC Unit Manager

State Of Wyoming

Job Location:

Cheyenne, WY - USA

Monthly Salary: $ 7399 - 8221

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Operations Policy Tracking and Contracts (OPTC) Unit Manager serves as the Behavioral Health Division (Division) legislative and HealthStat liaison correspondence and public documents gatekeeper and is responsible for oversight and coordination of all Division contracts. Duties include coordination of Division budget preparation Division rule promulgation Governors correspondence organizing large-scale reports and changes as mandated by the legislature reviewing and interpreting federal and State statutes regulations rules legislative intent agency mission and goals gubernatorial and administrative requirements and applying these requirements to Division programs. This position supervises two OPTC staff members.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457(b) plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!Click here for detailed information or you can watch this short video to learn about our benefit package!

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Human Resource Contact:

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Oversee legislative processes for the Division including completing statutorily required legislative reports as needed compiling and responding to information requests from legislative committees and the Directors Office coordinating the completion of required forms during legislative sessions tracking bills impacting Division programs communicating the status of bills to Division staff and tracking the implementation of footnotes and Acts passed by the legislature.
Complete a periodic review of administrative rules and regulations evaluation for alignment with current policy and the need to make recommendations and/or formulate plans to change policy direction based on the results of research.
Serve as the Divisions performance management HealthStat liaison to attend and facilitate prep meetings review data facilitate discussion on metrics and strategies determine next steps coordinate follow-up meetings provide training to Division staff on the internal process and widen communication on any updates. Coordinate internal HealthStat reports to include thoroughly reviewing each progress report vetting data and confirming strategies.
Direct and oversee the development and periodic updating of the Divisions strategic plan as necessary acting as a representative to special projects and committees. Facilitate ongoing review of the status of implemented strategic plans or special projects. Assess the need for additional resources to meet expectations and collaborate with relevant staff and the Senior Administrator to coordinate these efforts.
Conduct comprehensive research and planning for specialized assignments pertaining to State and federal legislation statutes regulations and policy matters. This includes the collection of pertinent data and the generation of detailed reports. Maintain an up-to-date awareness of evolving best practices and programmatic innovations at both the federal and State levels. Facilitate coordination with agency leadership associated entities and regional and national collaborators to identify and evaluate policy issues effectively.
Work across units to collect and compile reliable data related to program evaluation and/or redesign. Evaluate the data to identify trends design systems and determine the need for policies and procedures.
Oversee the completion of the Governors Correspondence memos to the Directors Office and ad hoc correspondence requests from political officials the media and stakeholder organizations.
Complete a final review on all major Division communication documents to ensure professionalism consistency in formation and to keep the Divisions Senior Administrator aware of information being released.
Oversee the Divisions contract process for all Division contracts.
Monitor progress on drafting timely document reviews coordinating the signature process identifying gaps and developing strategies to address gaps.
Provide assistance and oversight of Requests for Proposals (RFPs) and Requests for Applications (RFAs) following the State Procurement Process as well as State and federal rules and regulations.
Other duties as assigned. *Access to Protected Health Information (PHI) for this position both electronic and print is on file and will be reviewed annually during the Performance Evaluation Process.

Qualifications

PREFERENCES:

Preference will be given to candidates with a degree in human services health administration business political science public administration psychology social services or other related fields. The most appropriate level of experience for this position is 3-5 years plus the education listed above.

KNOWLEDGE:

Thorough understanding of State and federal government functions procedures concepts principles and practices of professional healthcare administration; policies and procedures established for the work system. The ability to comprehend federal regulations State statutes program rules and policy. Able to interpret the foregoing into legislation statute and policy.
Experience in rule promulgation.
Experience in organizing and managing large and complicated projects. Develop detailed project plans budgets and timelines and manage the same. Organize large-scale projects requiring complex analytical ability and difficult research.
Experience in writing and scoring Requests for Proposals and the ability to contract for services via state and federal protocols and analyze work plans and monitor compliance.
Ability to manage and coordinate complex integration of unique programs research and analyze issues; identification of options and solutions; and ability to build consensus among stakeholders.
Experience in organizing and conducting successful and informative meetings and presentations for a diverse audience including state federal and local agencies legislators professional associations and other stakeholders.
Exceptional oral and written communication skills and the ability to communicate with a broad range of audiences including administrators legislators contractors and staff. Ability to communicate program information and policy to public and private entities. Ability to create publications information for stakeholders and the general public on critical program information.
Ability to work with various ability levels and personality styles within the office and facilitate change without direct supervisory authority.
Knowledge of federal and State rules regulations and procedures.
Ability to adapt to changing expectations and explain changing expectations to a large stakeholder group.
Ability to independently analyze and evaluate programs and consistently apply rules and standards.
Experience in organizing successful and informative meetings and presentations for a diverse audience including State federal and local agencies legislators professional associations and other stakeholders.

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

2-4 years of progressive work experience (typically in Business) with acquired knowledge at the level of aPolicy & Planning Coordinator

Education & ExperienceSubstitution:

5-7 years of progressive work experience (typically in Business) with acquired knowledge at the level of aPolicy & Planning Coordinator

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

The employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.

NOTES:

FLSA: Exempt
The Wyoming Department of Health is anE-Verifyemployer.

Supplemental Information

Clickhereto view the State of Wyoming Total Compensation Calculator.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Manager

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:The Operations Policy Tracking and Contracts (OPTC) Unit Manager serves as the Behavioral Health Division (Division) legislative and HealthStat liaison correspondence and public documents gatekeeper and is responsible for oversight and co...