Cashier's Office Manager (Limited Appointment)
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
$ 27 - 29
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Associated Students UCLA as a responsive student-centered organization provides innovative and excellent services programs products and facilities for the entire UCLA community. ASUCLA was created when the campus first opened in 1919. Even in the very early years ASUCLA meant student government student publications and student services such as a bookstore and cafeteria. Today ASUCLA has evolved into a four-part organization. These four entities collectively make up the largest student association in the country. The four entities are:
- Undergraduate Students Association elected representatives of the undergraduate student body.
- Graduate Students Association elected representatives of the graduate student body.
- Student Media this includes the Daily Bruin the Bruin Life Yearbook and seven different magazines.
- Services & Enterprises this division is designed to meet the everyday needs of students and the campus community. Major divisions are the Student Union Event Services UCLA Restaurants UCLA Store UCLA Photography and Trademarks & Licensing.
Goals of Associated Students UCLA:
Products -To provide essential and convenient items that are easily accessible of high quality and low cost including but not limited to academic support food trademark merchandise and convenience addition to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community.
Facilities -To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support student governments student organizations and social gatherings. To have state-of-the-art venues for programming and efficient aesthetic and multi-functional commercial outlets.
Programs -To provide and support a diversified array of programming by prioritizing student-run student-initiated student-centered programming that reflects the needs of the campus community in order to enhance educational cultural and developmental social interaction.
Services -To provide an outstanding level of support to student government student groups and student programs through the state-of-the-art office and community spaces and by providing adequate financial resources and personnel to ensure an active and vibrant campus life.
Main Cashiers Office Manager
Hourly Range: $27-$29
Department: Main Cashiers Office
Summary of Key Responsibilities:
Under the general direction of the Business Services Director the SAM III oversees Main Cashiers Office operations including: change fund preparation distribution and collection; counting and reconciling service area receipts and vault funds; encoding and reconciling checks bank card deposit captures and other non-negotiable items; overseeing the completion of bank orders and deposits; and preparing documentation and provides support for internal and external audits including reconciling discrepancies and implementing corrective actions. The role also involves reviewing and implementing operational and physical security systems and procedures. The SAM III prepares multiple complex financial reports oversees financial operations by integrating and reconciling data across advanced systems including NetSuite Clover Stripe Dorm Swipes and Toast develops and monitors budgets to ensure accuracy and compliance and performs various journal entries; reviews and prepares invoice payments and disputes; and prepares equipment maintenance agreements. This position acts as a member of the implementation team for new and upgraded financial systems and processes working within a dynamic financial environment; recommends enhancements to systems policies and procedures; and coordinates with external vendors and internal IT team to resolve technical issues with financial systems. Additionally the role includes creating managing and implementing complex business continuity plans for unexpected closures across multiple internal and external entities. The Service Area Manager III hires schedules trains evaluates and counsels staff. Plans and leads semi-annual meetings for MCO student staff. Performs special assignments as directed by the Business Services Director.
Qualifications:
Requires 3-5 years of progressive management experience in banking and/or retail cash handling operations in a high-volume environment. Experience must demonstrate effective handling of a variety of priorities and timelines; attention to detail and accuracy in performing complex financial operations; advanced knowledge of cash handling equipment principles and reconciliation processes; and effective communication with diverse groups and individuals. Familiarity with financial compliance regulations and internal and external audit requirements especially those relevant to cash handling and institutional policies. Must have proven customer service skills strong leadership abilities and effective supervision experience including hiring training and managing teams of 12-15 staff or student workers. PC word processing and advanced spreadsheet proficiency (including pivot tables and formulas) are required along with experience using multi-platform financial systems such as NetSuite Clover Stripe Dorm Swipes and Toast. Proficiency in 10-key by touch is required. Must qualify for bonding. A related BA/BS is required or the equivalent combination of education and experience.
Supervises:
Directly and indirectly supervises part-time/student staff.
Physical Requirements:
Frequent standing walking sitting reaching bending stooping and lifting up to 50 lbs.
Background Verification:
Fingerprinting Background Verification required.
Required Experience:
IC
About Company
On a clear day, UCLA. That's an old joke, but the University of California, Los Angeles certainly qualifies as "old school," having been founded in 1919. With its 419-acre campus in the Westwood Village area of LA, UCLA has one of the largest enrollment of students among the UC school ... View more
