AEC Marketing Coordinator Proposals & Content

KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development marketing communications and content management. This role works closely with marketing and technical teams to develop clear compelling client-focused pursuit materials that reflect KPFFs brand culture and technical expertise.

The ideal candidate is a strong communicator and organized marketer who thrives in a collaborative deadline-driven environment. This position is well suited for someone who enjoys both storytelling and visual communication can balance multiple pursuits at once and takes pride in producing polished high-quality work.

This position is based in our Portland office with a hybrid schedule of three days in-office and two days remote. KPFF values collaboration mentorship and professional development and this role offers meaningful opportunities for growth in responsibilities and career development over time.

What Were Looking For: Someone who is proactive adaptable detail-oriented and service-minded with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals is comfortable asking questions and learning new subject matter and values producing thoughtful high-quality work that helps tell the story of our people and projects.

Responsibilities:

Proposal Coordination & Pursuits (Primary Focus approximately 60%)

• Coordinate write edit and format RFQ/RFP responses qualifications packages presentations and interview materials for prime and subconsultant pursuits.
• Support or co-lead the full proposal process from kickoff through final delivery including schedules assignments compliance review and production.
• Collaborate with technical staff project managers and marketing team members to develop pursuit strategies key messaging and client-focused narratives.
• Translate technical information into clear persuasive content that communicates project understanding team strengths and design outcomes.
• Develop and maintain proposal content including resumes project descriptions graphics charts and boilerplate materials.
• Review materials for consistency accuracy grammar formatting and alignment with brand standards.
• Monitor procurement sites and support opportunity tracking and pursuit research.
• Assist with interview preparation pursuit debriefs and continuous improvement of proposal processes and materials.

Marketing & Communications Support (40%)

• Support internal marketing and communications efforts including presentations graphics employee engagement materials and promotional content.
• Help maintain and organize marketing assets templates photography resumes project data and content libraries.
• Assist with updates to the company website intranet CRM database and social media platforms.
• Support ongoing improvements to marketing systems workflows and content management practices.

Qualifications :

Qualifications

• 35 years of experience in AEC marketing proposal coordination or professional services marketing.
• Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.
• Strong writing editing proofreading and visual communication skills with the ability to develop clear compelling messaging from technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite particularly InDesign.
• Ability to manage multiple concurrent deadlines and priorities in a fast-paced environment.
• Strong organizational communication and collaboration skills.
• Experience maintaining marketing databases content libraries or CRM systems; Deltek Vantagepoint experience is a plus.
• Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.
• Bachelors degree in marketing communications journalism or related field preferred or equivalent professional experience.

Physical Demands and Work Environment

• Duties are typically performed in a normal office environment while sitting at a desk
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms
• May occasionally need to lift items up to 15 lbs.

Additional Information :

Compensation

The base pay for this role is competitive and will be determined based on the candidates experience education and skills. The expected range for a qualified candidate for this AEC Marketing Coordinator position is $38.00 - $42.00/per hour. Additionally we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. KPFF is proud to be an Equal Opportunity Employer.

Benefits

We are passionate about supporting our employees through flexible and comprehensive Benefits:

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• KPFF Paid Family Leave
• Amazon Pharmacy with MedsYourWay
• Behavioral Health Options Employee Assistance Plan
• Pregnancy Program
• Short-term and Long-term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation sickness jury duty)

Other Perks

• Hybrid work schedule (3 days in/2 days remote)
• Free secure bike parking
• Transit Pass stipend (50%)
• Technical educational sessions and Lunch-n-Learns
• Monthly social events
• Winter parties and summer picnics
• Office committee opportunities
• Community projects participation
• Offsite retreats

How To Apply: 
Submit your application online including a cover letter and resume.

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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Remote Work :

No

Employment Type :

Full-time