FireRescue Administration Specialist

Are you looking for a position with a work/life balance Do you want to earn four (4) weeks off during your first year of employment Do you want low and no cost health insurance options If you answered yes to any of these questions you need to complete your application now. Work for the city you love!!!

Jacksonville Fire and Rescue is actively seeking a Administration Specialist.

Did you know as a City of Jacksonville employee you would also have twelve (12) paid holidays and a personal leave day as well In addition to health insurance dental vision life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is advanced administrative technically varied and complex Fire and Rescue Department clerical functions in reviewing processing auditing and maintaining Fire/Rescue Dept. payroll accounting grants procurement account receivables and account payable transactions records and reports. Work requires knowledge of techniques methods and procedures used in performing technical administrative related functions which involves the operation of standard office equipment and is learned on the job and through specialized training. Experience is usually gained through a combination of training and experience in the Fire and Rescue Department. Contacts require basic courtesy tact and effectiveness in dealing with others and include contacts to request or provide information ask questions or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents and although patterned some latitude is permitted to consider and choose the most appropriate technique method or procedure to follow. Work is performed in an office environment. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time. Operates standard office equipment and a computer using word processing spreadsheet email and financial accounting software applications and occasionally lifting and moving light objects weighing less than 50 pounds. The work is performed under general supervision.

• Inspects reviews and/or maintains a complex record system involving varied administrative processes involving payroll accounting grants procurement account receivables and account payable transactions in compliance with local state and federal guidelines.
• Reviews audits processes and submits various financial payments through the various accounting systems of the City.
• Prepares journal entries into the Citys electronic accounting system.
• Processes payments and/or checks for employees vendors grant agencies and external customers.
• Processes pay direct deposits child support insurance or credit union deductions name and address changes workers compensation leave rollback/sellback and other related payroll transactions.
• Calculates and processes retro payments owed to employees.
• Operates standard office equipment and a computer using word processing spreadsheet email and financial accounting software applications.
• Recommends coordinates and implements Fire and Rescue Department administrative practices and procedures to facilitate work processes and accomplish unit activities.
• Interprets laws rules regulations and policies for the purpose of answering inquiries resolving complaints or resolving work related problems.
• Requires a thorough knowledge of uniformed firefighters collective bargaining agreement language involving multiple incentive and supplemental payments type frequency and amount of such payments and an understanding of their calculations.
• Prepares correspondence relating to Fire and Rescue administrative activities for the purpose of presenting information or resolving complaints or work-related problems.
• Maintains administrative records and files.
• Demonstrates proficiency in the City of Jacksonville Core Competencies.
• Performs related duties as required.

• Knowledge of payroll accounting grant management procurement account receivables and account payables principles practices procedures and methods.
• Knowledge of techniques methods and procedures in computer and software operations specific to the Fire and Rescue Department.
• Skill in making and verifying mathematical calculations.
• Skill in processing payroll and other financial transactions and maintaining fiscal records using a financial accounting software system.
• Skill in operating standard office equipment.
• Ability to apply accounting and payroll knowledge to work assignments.
• Ability to use word processing spreadsheet email and related software applications.
• Ability to analyze and audit accounting payroll leave grant and procurement data.
• Ability to read comprehend and apply job-related rules policies and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to prepare reports.
• Ability to review and monitor the work of others.

• Three (3) years of education and/or experience performing administrative clerical or data entry work such as Emergency Medical Services (EMS) records management updating databases to track and retrieve fiscal records and/or customer service experience is required.

• Dependent upon assignment incumbent will be assigned to a specific area(s) of responsibility such as accounts receivable accounts payable payroll procurement EMS billing and records management administrative customer service and/or grants management.

• HIPAA Compliance training GovQA training National Incident Management System (NMS) and Incident Command System (ICS) training is preferred.

• The probationary period for this class is six months.

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Certain servicemembers and veterans and the spouses and the family members of such service members and veterans receive preference and priority and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veterans preference you must attach a DD-214 (Member Form-4 copy) or military discharge papers or equivalent certification from the Department of Veterans Affairs listing military status dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable the additional forms as noted here: a candidate believes he or she was not afforded the veterans preference he or she may file a written complaint within sixty (60) calendar days upon receipt of notification of the hiring decision requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans Preference Coordinator

11351 Ulmerton Road Suite 311-K

Largo FL 33778-1630

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