Clinical Services Administrator

About the Organisation

The Derbarl Yerrigan Health Service (DYHS) was established in 1974 and is the largest Aboriginal community-controlled health service provider in Western Australia providing care to over 20000 Aboriginal patients across four clinics in East Perth Mirrabooka Maddington and Midland. Our staff enable the delivery of culturally responsive primary health services focusing on prevention early intervention comprehensive care and care coordination including chronic disease management.

About the Benefits

A competitive salary commensurate with relevant qualifications skills and experience is on offer for the right candidate. Other entitlements include:

• Salary packaging up to $15900
• Study leaves
• Employee Assistance Program
• 12 days of personal leave per year
• NAIDOC Day holiday
• Personalized professional development opportunities

About the Position

The position will report to the Manager of the Medical DirectorsOffice and provide operational and administrative support across the MedicalDirectors portfolio. The role will work closely with Medical Directors tosupport clinical governance reporting coordination and strategic addition the position will hold responsibility for CommunicareAdministrator functions including system access management coordination ofaudits and support for data integrity privacy and compliance requirementsacross the clinical service.

KEY RESPONSIBILITIES

• Ensure maintenance and monitor staff compliance with the LogiQC database to ensure timely action of tasks by accountable persons and provide regular reports to all service delivery areas as required.
• Manage the control of organisational documents within LogiQC ensuring documents are allocated to relevant roles for review and approval.
• Manage and maintain confidentiality concerning Medical Director matters and regarding all correspondence and communication.
• Provide comprehensive administrative services in a collegiate manner which is underpinned by quality and accuracy including but not limited to the following tasks:
• Diary Management.
• Provide high level administrative support to the MD including word processing document management and assistance with projects as required.
• Draft agenda for the meetings and manages room bookings.
• Attend and take minutes of internal meetings such as the DYHS GP Clinical Governance and CQI meetings as required.
• Organize catering for clinical services meetings and drafting purchase orders as required.
• Document meeting minutes and action items in a timely manner to meet expected timelines and follow up.
• On behalf of the Clinical Services Team purchase goods and services in accordance with DYHSAC purchasing guidelines.
• Assist with special projects.

SELECTION CRITERIA

ESSENTIAL

• Aboriginal and/or Torres Strait Islander pursuant to Section 50D of the Equal Opportunity Act.
• Proficiency with use of LOGIQC or other quality management system.
• Demonstrated understanding of the unique issues affecting and impacting on the health and wellbeing of Aboriginal people.
• Highly developed communication skills including an ability to communicate effectively and sensitively with Aboriginal people.
• Demonstrated ability to manage and maintain strict confidentiality at all times.
• High level verbal and written communication skills with strong attention to detail.
• Demonstrated ability to use computers and related software packages specifically MS Word Outlook Excel and Power Point.
• Ability to take minutes in a formal meeting environment.
• Ability to work with minimum supervision to meet deadlines and daily work commitments.
• Computer literacy skills.

DESIRABLE

• Ability to use initiative recognise problems and assist in providing solutions.
• Demonstrated focus on the provision of excellent customer service both internally and externally.

Appointment Pre-requisites

Provision of the minimum identity proofing requirements

• Satisfactory National Police Clearence
• Successful Pre-Employment Health Assessment
• Current Australian Drivers license

A copy of the Job Description can be obtained by contacting the People Services Team onor

How to Apply: Please apply through SEEK applications must include:

Current Resume including current contact details; and

Cover letter addressing the selection criteria (2 pages maximum) outlining your suitability for the role.

Derbarl Yerrigan Health Service Aboriginal Corporation is an Equal Opportunity Institution embracing diversity and strongly encourages applications from Aboriginal and Torres Strait Islanders and welcome applications from all backgrounds. DYHS promotes a workplace free from discrimination and harassment.

Derbarl Yerrigan Health Services Corporation reserves the right to contact current or most recent employer and evaluate past employment records of applicants selected for interview. DYHS reserves the right to re-advertise the position or to delay final selection if it is deemed that applications for the position do not constitute an adequate applicant pool.

Derbarl Yerrigan Health Service Aboriginal Corporation is committed to a smoke free environment across all buildings grounds and vehicles.