Executive Assistant

Creedence

Job Location:

Minot, ND - USA

Monthly Salary: Not Disclosed

Posted on: 14 hours ago

Vacancies: 1 Vacancy

Job Summary

Amazing culture. Camaraderie. Valued partner in the industry. Just a glimpse into life at Creedence. If this is what you are about apply today!

Creedence Energy Servicesis a family oriented and safety focused production chemicals company servicing the energy sector. We are an established and growing company committed to providing the best innovation technology and service to our customers. If you are looking for a rewarding career surrounded by hard working safety minded and talented team members look no further!

Job Title:Executive Assistant

FLSA Status:Non-Exempt Hourly

Benefits(eligible the first of the month after your start date):

Health (single plan high deductible 100% paid by company) Dental and Vision Insurance

Life and Disability Insurance

401k with company matchimmediate eligibility

Paid vacation sick and holidays

All positions are eligible for bonuses

Job Summary Responsible for the overall daily office operations for the local office. Provide administrative support by welcoming visitors assisting the local leadership team with administrative needs and maintaining an organized efficient office environment. Manage office supplies inventory and equipment.

Expectations Expected to anticipate the needs of the Executive team and manage daily priorities with discretion and professionalism. Manage the daily activities of the office ensuring that all tasks are completed efficiently and effectively. Demonstrate initiative critical thinking skills accountability and effective communication at all levels. Must be highly organized and able to multi-task prioritize work manage time effectively and meet deadlines with frequent interruptions. Requires no supervision once trained.

Essential Duties Only the most critical duties are listed. Other duties may be assigned as needed.

Executive Support

Manage complex executive calendars including scheduling meetings across multiple time zones.
Coordinate domestic travel arrangements including itineraries and expense documentation.
Prepare leaders for meetings by organizing agendas briefing materials and follow-up actions.
Anticipate presentation needs and proactively prepare materials under tight deadlines.
Draft edit and proofread correspondence reports and presentations on behalf of executives.
Handle confidential and sensitive information with the highest level of discretion.
Track action items deadlines and deliverables to ensure timely completion of executive priorities.
Assist with special projects including research data compilation and process improvement efforts.
Prepare meeting minutes and distribute follow-up communications as needed.
Coordinate meals refreshments and related logistics for executives during meetings and high-demand periods.

Administrative Support

Greet clients and visitors in a professional manner
Create and edit documents electronically
Photocopy fax scan mail and file documents
Prepare print assemble and bind presentation and meeting materials in a professional client-ready format.
Draft and disseminate all office-related communications
Set up office space supplies and equipment for new hires
Support other departments with projects upon request

Event Support

Coordinate logistics for executive meetings board meetings department retreats employee training and other office events including venues room setup catering audio/visual needs and materials.
Coordinate travel arrangements and hotel accommodations for meeting and event attendees.
Arrange airfare ground transportation and lodging to support meetings conferences and company events.
Assist the marketing department with planning purchasing setup attending and takedown for company sponsored events in the community.

Office Operations

Open and close office procedures
Process and distribute office mail and packages
Prepare outgoing mail and packages
Make trips to the post office as needed
Maintain the break room(s) keep items in stock make coffee dishes clean organize
Light cleaning of common areas dusting sweeping/vacuuming
Clean and organize the meeting room(s)
Coordinate meeting rooms electronic calendars and schedules
Order pickup stock weekly office groceries
Order and pick up food and supplies for company events upon request
Manage the purchasing of office supplies furniture and equipment and ensure all office equipment is properly maintained
Order receive and stock inventory for all office supplies; monitor inventory levels
Contact vendors to troubleshoot issues at assigned office wi-fi/internet connectivity smart tv connectivity copiers/printers office equipment etc.
Administer building access credentials including issuing and deactivating key fobs for employees and visitors.
Work well both independently and as a team
Provide excellent customer service to employees vendors and clients

Qualifications

Education/Experience: High school diploma or GED required. Associates degree highly preferred or 3 years of proven experience in an administrative role.

Certifications/Licenses:None required

Driving Requirements: Valid drivers license. Frequent local travel expected.

Physical Requirements Must be able to talk hear and see. Requires close visual acuity to prepare and analyze data and figures and view a computer screen. Reach lift and carry up to 30 pounds occasionally. The position is mostly sedentary involving sitting most of the time. Occasionally required to stand and walk. Repetitive motion of the wrists hands and/or fingers.

Work Environment Indoor office setting. Noise level is typically quiet to moderate.

Financial Skills Ability to apply sound financial judgment to inventory control and vendor management to ensure accuracy cost containment and operational efficiency.

Communication Skills Effective verbal and written communication skills as well as providing excellent customer service. Proficiency in technical writing and communications. Understand all audiences and develop appropriate communication solutions. Skilled at cultivating and managing relationships.

Cognitive Skills Must be able to focus for long periods of time. Ability to comprehend financial data details problem solve and ensure consistency and accuracy in all work products. Apply critical thinking skills by conceptualizing analyzing and evaluating information.

Language Skills Ability to read interpret and understand documents such as instruction manuals and internal policies and procedures. English language fluency in reading writing speaking and understanding is required.

Computer Skills Efficiently navigate a web browser mobile applications Microsoft Office Suite (Excel Teams Word SharePoint PowerPoint etc.). Must be able to design professional presentations and efficiently navigate all internal reporting platforms.

Work Ethic Be trustworthy dependable respectful and truthful with a commitment to safety and excellent customer service. Follow company policies and procedures and take responsibility for your own actions.

Must pass pre-employment drug test background check motor vehicle record check and education verification.

Creedence is an Equal Opportunity Employer.

Required Experience:

Amazing culture. Camaraderie. Valued partner in the industry. Just a glimpse into life at Creedence. If this is what you are about apply today!Creedence Energy Servicesis a family oriented and safety focused production chemicals company servicing the energy sector. We are an established and growing ...