Senior Executive Assistant
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Job Location:
El Segundo, CA - USA
Monthly Salary:
$ 100 - 125
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Overview
Circadia Health is a rapidly scaling Series B healthcare AI company transforming senior care through predictive analytics and agentic AI workflows across 300 skilled nursing facilities and expanding into home health and hospice.
We are looking for a seasoned Executive Assistant to serve as a force multiplier across people culture and executive coordination. This is not a task-execution role it is an ownership role. You will keep the company running smoothly our people well-supported and our leadership well-prepared while also handling select personal and logistical matters for the CEO with discretion and care.
The right candidate brings deep experience supporting complex executives and high-growth organizations a natural instinct for anticipating needs before they arise and the entrepreneurial mindset to build systems and processes where none yet exist.
Core Responsibilities
- Serve as a strategic extension of the CEO owning scheduling travel and communications with precision and foresight.
- Manage complex executive calendars proactively protecting time for high-priority work and ensuring readiness ahead of key meetings.
- Coordinate domestic and international travel with seamless end-to-end itineraries.
- Draft edit and manage high-stakes correspondence on behalf of the CEO adapting voice and detail level to the audience.
- Manage NDAs and DocuSign agreements coordination end-to-end.
- Prepare materials briefing notes and agendas for board meetings and leadership reviews.
- Track and organize sales pipeline activity and follow-through to ensure nothing falls through the cracks.
- Welcome and host interview candidates on-site creating a strong first impression of Circadia.
- Own the office environment ensuring it is welcoming stocked and operationally smooth at all times.
- Plan and execute team socials off-site events and culture-building moments.
- Manage company swag program from selection to distribution.
- Coordinate team catering including lunch 3x per week and the sandwich bar.
- Handle select personal tasks for the CEO with discretion reliability and no friction.
- Manage time-sensitive personal logistics proactively anticipating needs before they become urgent.
Ideal Profile
- 7 years of experience as an Executive Assistant supporting C-level executives in complex fast-moving environments.
- Proven ability to manage multi-faceted personal and professional needs simultaneously with composure and discretion.
- Experience working with entrepreneurial or self-directed executives you know how to manage up push back diplomatically and anticipate needs.
- Startup or high-growth company experience a strong plus; entrepreneurial background welcome.
- Exceptional written communication you write clearly adapt to different voices and know what level of detail each audience needs.
- Highly organized systems-oriented and proactive you build structure rather than waiting to be told.
- Warm personable and culturally attuned people enjoy working with you.
- Tech-savvy: Google Workspace Slack Notion DocuSign and comfortable learning new tools quickly.
Compensation & Perks
- Base Salary: $100k $125k base salary meaningful employee stock options
- Benefits: 100% company-paid medical dental vision; 401(k); generous PTO
- Workspace: El Segundo HQ with rooftop views espresso bar and weekly team lunches
Required Experience:
Senior IC
About Company
Enabling early detection of respiratory failure powered by contactless sensing, clinic software, and artificial intelligence.
