Administrative Assistant

Pay Range: $23 - $27 per hour

Why choose us

As a proud subsidiary of Calista Brice were part of a family of 20 companies tackling tough construction environmental and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. Youll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social cultural and economic welfare of over 35000 Alaska Natives in the Calista Region.

What does Tunista Construction LLC do

Tunista Construction delivers heavy civil contracting services throughout Washington State building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense Washington State Department of Transportation and various public and private entities giving you exposure to diverse project types and construction methods. Our culture emphasizes safety quality and results-focused execution. Youll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.

Tunista Construction is a proud subsidiary of Calista Brice a group of 20 companies delivering construction engineering and environmental solutions across the United States.

What can you expect

As the Administrative Assistant you will work onsite in Tacoma WA and will be responsible for providing professional front desk and administrative support to ensure efficient day-to-day office this position you will greet visitors answer and direct incoming calls manage mail and correspondence process invoices and support general office functions. You will serve as the first point of contact for visitors clients and callers while also providing administrative support to multiple departments. You will be expected to maintain positive business relationships exercise professionalism and confidentiality and contribute to a productive and organized work environment.

How will you do it

• Greet and assist visitors ensuring they are welcomed professionally and directed to the appropriate location or contact.
• Answer screen and route incoming phone calls in a courteous and professional manner.
• Perform general office duties including copying scanning filing data entry and document management.
• Collect sort and distribute daily mail packages and deliveries.
• Process invoices including scanning filing and maintaining electronic and hard-copy records.
• Manage the flow of overhead invoices from the AP email inbox to OnBase for coding and processing.
• Assist with credit card reconciliation and related administrative support functions.
• Schedule conference rooms and coordinate meeting setup as needed.
• Order maintain and track inventory of office and kitchen supplies.
• Perform errands and deliveries in support of daily business operations.
• Maintain organized and accurate records in accordance with company procedures.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge Skills & Abilities:

• Basic knowledge of administrative and accounting principles practices and procedures.
• Working knowledge of office systems processes and administrative best practices.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Ability to work effectively in a Native Corporation multi-business environment.
• Proficiency with Microsoft Office Suite including Word Excel Outlook and PowerPoint.
• Ability to use collaboration and communication tools such as Microsoft Teams and Zoom.
• Strong verbal and written communication skills with the ability to interact professionally with employees clients vendors and business partners.
• Strong organizational time management and prioritization skills with the ability to manage multiple tasks and deadlines.
• Accurate data entry skills with strong attention to detail.
• Ability to adapt to changing priorities workflows and business needs in a fast-paced environment.
• Familiarity with document management systems and electronic filing practices.
• Strong customer service skills with a professional and service-oriented approach.
• Ability to follow verbal and written instructions and complete assignments efficiently and accurately.
• Ability to work independently with minimal supervision while appropriately escalating issues when necessary.
• Ability to operate a motor vehicle in a safe and responsible manner.

Who is Tunista Construction looking for

Minimum Qualifications:

• High School Diploma or equivalent required.
• Valid state drivers license and ability to operate a vehicle in accordance with the Companys Driving Policy.
• Ability to pass a drug test driving and background screening.

Preferred Qualifications:

• Associates or bachelors degree in Business Administration Office Management or a related field preferred.
• One (1) year or more of previous experience in an administrative support receptionist or office coordination role preferred.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Tunista Construction LLC operates in a fast-paced multi-tasking office environment that requires a high degree of organization professionalism and efficiency. The ability to adapt to changing schedules priorities and workloads is essential to successfully perform in this role.

More reasons you will love working with Tunista Construction LLC:

• Competitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance AD&D & LTD.
• Voluntary paid Life Insurance and AD&D as well as STD Accident Cancer/Critical illness and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays 1 Bonus Work Anniversary Floating Holiday. Eligible after 1 year of service must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions or company handbook. For questions please email the Human Resources Department at

How do you apply

Please visit our careers page at and select Tunista Construction LLC under the company tab.

You have questions or need assistance with applicant accommodation how do you reach a recruiter from Tunista Construction LLC Simply reach out to

As an Equal Opportunity/Affirmative Action Employer we believe in each persons potential and well help you reach yours.

Join us and lets get started!

For the full job description including physical and environmental demands please reach out to

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.