Executive Assistant

Open Until Filled

GENERAL DESCRIPTION:

The Office of State Lands and Investments (OSLI) an agency committed to effectively managing natural resources and funds for current and future generations is seeking an Executive Assistant. The Executive Assistant performs executive-level administrative and supportive duties for the Agency Director Deputy Director and Assistant Directors. Responsibilities include but are not limited to handling incoming calls and correspondence scheduling appointments organizing and maintaining files setting travel plans and arrangements and organizing staff and stakeholder meetings with executive-level management. This position will have a required schedule of Monday to Friday 8 a.m. to 5 p.m.

This position is located in Cheyenne Wyoming. Cheyenne is a full-service community home to over 60000 residents. Cheyenne is near four-season outdoor recreation areas including the Snowy Range and the Medicine Bow National Forest and home to world-class rock addition the location provides convenient access to the Colorado Front Range. Wyoming is one of only seven states with no state income tax.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance
• Paid vacation sick leave FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!Click here for detailed information oryou can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary Explore our Total Compensation Calculator:

Human Resource Contact: Ryan Scheer


ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Responsible for senior administrative management of day-to-day operations assigned programs orprojects.
• Makes calls and answers telephones and may route calls to appropriatestaff.
• ActsasliaisonbetweentheDirector Deputy DirectorAssistantDirectorsandprogram managers to coordinate calendars for meetings and conferencecalls.
• Provides support on office policies procedures andrules.
• Attends takes minutes and prepares necessary records for Board meetings and other public meetings.
• Manages videoconference platforms such as Zoom and Google Meets for Board meetings and other remote meetings.
• Makes all necessary travel arrangements for executivestaff.
• Receives analyzes and responds to requests forinformation.
• Compiles and analyzes a variety of data and information and prepares relatedreports.
• Tracks routineinformation.
• Prepares routine response/notificationletters.
• Determines scope of work through data and serviceanalysis.
• Interacts with the Governors Office Legislators and legislative staff as well as other Elected Officialsoffices.
• Serves as the point of contact for the agencys rulemakingprocess.
• Screens visitors and cold calls to determine access to agencystaff.
• Takes on various administrative responsibilities in order to allow management to focus oncritical issues asneeded.
• Coordinates a variety of advanced diversified and/or confidential administrative support functions.
• Represents management in matters with immediate staff agency staff other agencies and/or the public.
• Conducts research related to specific projects orprograms.
• Serves as recording secretary to the State Board of Land Commissioners the State Loan and Investment Board and the Board of Deposits.
• Composes edits and prepares correspondence memorandums and public meeting notices.
• Prepares and places announcements for public hearings or notices inGovDelivery.

• Knowledge of the protocol in dealing with complaints and other issues involving interaction with the Governors Office and the legislature and other high-rankingofficials.
• Knowledge of office management organizational methods procedures standards practices and etiquette.
• Knowledge of computer applications functions andoperations.
• Knowledge of agency rulemakingprocess.
• Excellent organizational skills and attention todetail.
• Skills in Microsoft Word Excel Zoom and Google applications.
• Skillsin effective oral and written communication.
• Skills in interpersonal relations specifically related to contact with staff agency management
• Ability to work independently prioritize tasks anticipate needs and problems and make decisions to solve them.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving in an automobile etc.
• Special physical demands are not required to perform the work.

• FLSA: Non-Exempt

060-Office of State Lands and Investments - Directors Office

To view the Office of State Lands and Investments webpage please clickhere.

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: accommodatesqualifiedapplicantswithdisabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.