Planning Assistant

The mission of the District is toequitably reduce flood risk and prepare for and respond to flood emergencies by maintaining levees conveying water when necessary and finding innovative and nature-based ways to live with more water around us while supporting community safety and the regions economic vitality contributing to the health of the river and watershed planning for a more climate-resilient future and promoting equity in all we do.

The District manages the flood safety system in northern Multnomah system reduces flood risk for 8000 residents 60000 businesses 2000 acres of natural habitat and critical services such as Portland International Airport and the regions secondary supply of drinking water from being flooded by the Columbia River.

This position is open from Wednesday April 22nd until filled. To be considered for first review applications must be received by 11:59 pm on Sunday May 10.Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Flood Safety District is seeking a Planning Assistant to support impactful planning work that helps build safer more resilient communities in the Portland Metro area!

The Planning Assistant will participate in a variety of interdisciplinary strategic and infrastructure planning initiatives long-range and action plans and support permitting and planning functions within the Flood Safety District. This position will be involved in plan development research and updates and providing general planning support across the organization. This role involves community outreach and engagement to gather input and ensure inclusive planning processes support for projects and planning related to natural resource enhancement and other planning functions and performing research and analysis to inform plan revisions and updates.

General Planning Support

• Provide coordination and analytical support for planning initiatives including strategic plans long-range plans and infrastructure planning efforts.
• Conduct research and compile data related to planning initiatives including demographic trends economic conditions environmental data and best practices.
• Analyze data and prepare clear and concise reports andpresentationssummarizing findings.
• Collaborate effectively with other departments within the agency to ensure alignment of planning efforts with organizational goals.
• Assist with meeting scheduling coordination agenda preparation and documenting planning discussions and decisions.
• Track project deliverables schedules and reporting deadlines.
• Assist with preparation of formal reports memos grant documentation presentations and other planning documents.
• Support planning real estate and natural resource projects through coordination analysis and other project support.

• Support routine operations capital project development and other initiatives with general permitting and regulatory compliance support.
• Assist staff in tracking permit requirements and compiling materials needed for permit applications and reporting.

• Perform other duties as assigned.
• Strive to achieve the Mission Vision and Values of the organization.
• Apply an equity lens to your work to ensure barriers to participation are removed for all;
• Comply with public records requirements and other District policies.
• Perform the duties assigned during an emergency.
• Complete required Incident Command System training within a planned timeframe of hire to be specified by theDistrict.
• Remain within a 10-hour response time during the Districts Partial Emergency Activation or as specified by the Executive Director.
• Work well withcommunityand be a strong ambassador for theDistrict.
• Exemplify the workplace safety culture.
• Create a culture that promotes respect inclusion and equity for the diversity of all people in our workforce and community.
• Participate in the development monitoring and management of the divisions budget and related business function expenditures to ensure fiscal responsibility and alignment with organizational priorities.

Knowledge of:

• General principles of planning including plan development implementation and monitoring.
• Demonstrated experience in conducting research data analysis and report writing.
• Basic understanding of environmental regulatory programs at the local state and federal levels.
• Strong written and verbal communication skills including the ability to present information clearly and effectively to diverse audiences.

• Independently manage time organize workload handle multiple tasks simultaneously and prioritize the work of a team in a changing environment.
• Show initiative in performing job functions andmanagetasks and time effectively to meet multiple schedules and timelines.
• Communicate clearly logically and persuasively both verbally and in writing. Prepare concise and comprehensive reports correspondence and other documents. Communicate complex information to a variety of audiences.
• Learn and develop content expertise to fulfill the job duties and support theDistrictsmission. Gather assemble analyze and evaluate facts and make sound recommendations.
• Create positive relationships and work environments: Create a work environment thatfosters teamwork and collaboration. Maintain cooperative working relationships with partners stakeholders and members of the public. Facilitate inclusive participation.
• Support andparticipateineffective and inclusive meetings with District staff stakeholders and partner agencies.
• Proficiency in standard business software including Microsoft Outlook Word Excel PowerPoint and Adobe Pro.

• Bachelors degree in urban planning regional planning public policy environmental planning or a closely related fieldor similar field or equivalent training or experience to gain expertise that supports the essential duties and responsibilities.
• One (1) to two (2)yearsdirectly relatedexperience. Any combination of relevant training and experience may be accepted at the discretion of the hiring supervisor.

• Experiencewith public sector planning and/or infrastructure projects.
• Familiarity with natural resource management environmental permitting or watershed programs.
• Familiarity with GIS parcel data or spatial mapping tools.
• Basic understanding of real estate records property ownership easements or title research.
• Familiarity with document tracking systems or project coordination tools.
• Familiarity with emergency management and the Incident Command System.

Working Environment
This position requires sitting at a computer occasional lifting of boxes of documents. This position is not considered safety sensitive. This position is expected to work 5 days a week fulltime and is eligible for a hybrid work schedule. Hours may vary but should generally fall between 7:30am and 5:30pm. Some travel may be required to attend conferences and events. Occasional weekend and evening shifts may be required.

This position may have business-related driving to various locations in support of departmental operations and assignments.

Compensation:Our organization adheres to established salary ranges for each position to ensure equitable pay practices in compliance with the Oregon Pay Equity Act requirements. However final offers are determined based on various factors including the candidates experience qualifications and considerations of internal pay equity. Unless a candidates qualifications justify the appointment will likely be made between $65968 and $79173 annually to preserve room for future growth.

Accommodation:Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities. Please contact Tracy Olmedo at or for any questions on accessibility or accommodation during the hiring process

Veterans Preference:Under Oregon Law qualified veterans may be eligible for Veterans Preference when applying for the District positions. If you are a veteran and would like to request Veterans Preference for this job please provide qualifying documents (Copy of the Certificate of Release or Discharge from Active Duty DD Form 214 or 215; Disabled Veterans must also submit a copy of their Veterans Disability Preference Letter from the U.S. Department of Veterans Affairs) with your application submittal in the attachments section. Documentation must be received by the closing date and time of this recruitment for the applicant to receive Veterans Preference.

Equal employment opportunity:All qualified persons will be considered for employment without regard to race color religion sex national origin age marital status familial status gender identity sexual orientation disability for which a reasonable accommodation can be made or any other status protected by law.

This position is not represented.