Legal Assistant Judicial Processing (Inpatient Services)

Are you passionate about making a real difference in peoples lives Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking aLegal Assistant for the Judicial & Health Information Services Programwho is motivated to help individuals and families navigate lifes challenges and achieve long-term wellness. If you want to use your skills to build a healthier more resilient community we encourage you to apply.

• Review prepare and processes paperwork involving the judicial process of patients to courts and families. Process admission/discharge documents from the previous days admission and discharges with notification to the Probate Courts. Ensure that any discrepancies of legal compliance are documented and corrected.
• Arrange for service of legal documents (received from Probate Court) upon patients. Prepare notarized Affidavit of Service and ensure the record is appropriately documented for action taken.
• Prepare weekly schedules for hearing held at IS facilities and off site. Ensures that hearings held at the facility are coordinated and scheduled examiners can be present for hearings. If not arrange for new examiners.
• When hearings are held in house assures that the hearing room is a proper order before and after the hearing.
• Prepare Travel Vouchers for Probate Judges traveling to facility for hearings. Prepare monthly report for SCOMH Legal Counsel of all hearings held by one county for another county. Prepare Statistical reports generated by the Judicial Processing department.
• Input information into the Outpatient Electronic Medical Record on all new admissions judgement and orders hearing is held or a verbal order is given. Daily maintenance of electronic filing system of Judicial patient data.
• Serve as backup for judicial employees at any IS facility when they are on sick leave or vacation.
• Take recommendations to supervisor concerning procedural improvements to office operations; perform other duties as requested.
• Maintain compliance as appropriate with policies covering: Cultural and Populations Specific Compliance Corporate and
  HIPAA policies Harassment free Workplace policies and training.

• A high school diploma and work experience that is related to the area of employment

• Commissioned and appointed as a Notary for the State of SC
• Use acquired skills and good judgement
• Must be able to work with young to geriatric population

• A high school diploma and two (2) years of clerical experience; or an associate degree in secretarial science or other related field; or (3) three years clerical experience.
• Must be able to type at least 35 words per minute.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire employees must:

• Have a considerable knowledge of clerical formats language usage telephone etiquette spelling and ability to perform advance clerical duties and the ability to maintain routine filing systems.
• Be able to effectively communicate both orally and in writing with staff and the public in disseminating and obtaining information.
• Have the computer skills necessary to manage D.E. schedules as well as correspondence.
• Be knowledgeable of law governing the mentally ill and substance abuse clients; must be knowledgeable of policies and procedures regarding ROI and confidentiality requirements.
• Be able to manage self and time efficiently.
• Be able to complete MANDT training.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race color religion sex (including pregnancy childbirth or related medical conditions including but not limited to lactation) national origin age (40 or older) disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health dental vision long-term disability and life insurance for employees spouse and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.