Office Support Specialist I

State Of Wyoming

Job Location:

Rawlins, WY - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

GENERAL DESCRIPTION:

Come Join The Wyoming Department of Corrections (WDOC)!The State of Wyoming offers a comprehensive benefits package including retirement insurance paid leave and more.

The Wyoming State Penitentiary is seeking an Office Support Specialist I to assist in our Case Management Department. This position is responsible for a wide range of general and agency-specific office and administrative tasks. The desired candidate will be self-motivated detail-oriented and have a good understanding of a variety of software programs. This position provides support to the Unit Manager and Case Management staff and may work with the inmate population. The WDOCis committed to public safety and high correctional standards as well as a safe supportive working environment for our employees.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary

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Why Rawlins

Rawlins offers the perfect blend of small-town charm and big adventure. Nestled in the heart of Carbon County its a community surrounded by wide-open spaces and outdoor recreation opportunities. Spend your weekends fishing for trout and walleye at Seminoe State Park hitting the ATV trails enjoying a round at the local golf course or experiencing the excitement of local rodeos. Plus Casper is just a short drive away for even more outdoor and cultural experiences.

And rememberWyoming has no state income tax meaning more of your paycheck stays with you!

Human Resource Contact: or

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Acts as a specialist in the assigned program area performing the most complex technical duties including legal secretary responsibilities.
Performs leads or supervises a wide variety of moderate to complex program and operational support duties.
Serves as subject matter expert.
Applies knowledge of programmatic and administrative requirements.
Resolves problems and makes recommendations for improvements.
Performs specialized tasks and coordinates general office functions such as budget legal work administrative property management travel arrangements procurement personnel information systems or fiscal duties and provides staff training.
Conducts research troubleshoots office systems or procedures for efficiency and accuracy; collects organizes and detailed writing the required documentation in answering queries.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
Accurately maintains agency files and records; inputs data into databases.
Prepares reports; verifies computer systems databases and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and correct documents for procedural compliance; evaluate the information for accuracy.
Provides customer service to inmates and staff acts as a resource and explains rules and procedures to co-workers and/or inmates.
Responsible for inventory assets.
Performs administrative duties requiring considerable judgment involving fiscal human resources or other specific program areas.
Resolves some light computer issues/concerns.
Interviews customers/clients to evaluate and determine needs.
Refers customers to appropriate supportive service agencies.
Tracks information.
Maintains and reviews case files to determine actions to be taken.
Evaluate information for accuracy.
Assures procurement process is managed appropriately and according to established procedures.
Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment

Qualifications

PREFERENCES:

Preference may be given to candidates who have strong knowledge of Excel and Microsoft Word.
Preference may be given to candidates with2-4 years of progressive work experience in a clerical setting.
Preference may be given to candidates whohave work experience in a correctional or secure setting.

KNOWLEDGE:

Knowledge of applicable federal state and local laws codes regulations and policies technical processes and procedures related to the department.
Knowledge of the principles and procedures of financial record keeping and reporting basic accounts payable and purchasing.
Knowledge of the principles and practices of employee supervision training and evaluation.
Knowledge of techniques for providing a high level of customer service.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Lifting/grasping up to 20 pounds on an occasional to regular basiswithout assistance
Walking on cement floors on an occasional to regular basis
Walking up and down stairs on an occasional basis
Stooping bending kneeling and crouching on an occasional basis
Reaching on a regular basis
Typing/Repetitive motion on a frequent basis
Talking/hearing on a frequent basis
Seeing: the visual ability to perform an activity such as analyzing data and figures viewing computer terminal and extensive reading
Pre-service training is required which includes Krav Maga defensive tactics.

NOTES:

FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug Free Workplace. All staff are subject to drug testing while employed by the WDOC.
Successful Applicants for employment must pass a background/reference check and drug screen upon appointment.
The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage and harassment and the elimination of prison rape.
WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical dental life insurance paid vacation and sick leave paid holidays tuition reimbursement program Wyoming State Retirement and 457 Deferred Compensation Program longevity pay and opportunities for advancement.

Supplemental Information

Clickhere to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsGENERAL DESCRIPTION: Come Join The Wyoming Department of Corrections (WDOC)!The State of Wyoming offers a comprehensive benefits package including retirement insurance paid leave and more.The Wyoming State Penitentiary is seeking an Office Support Specialist I to assist in o...