HSE Administration

HSE Administrator- North Vancouver BC
Vancouver Pile Driving Ltd. (VanPile)

Vancouver Pile Driving Ltd. (VanPile) is more than a construction companywe are a cornerstone of British Columbias marine infrastructure. Since 1913 our teams have delivered some of the provinces most complex marine and heavy civil projects shaping coastlines and inland waterways across BC.

As a proud family-owned organization we are deeply rooted in our communities and guided by a long-standing tradition of excellence integrity and forward thinking.

Learn more about us:

The Opportunity

We are looking for a highly organized and detail-oriented HSE Administrator to support our Health Safety and Environmental (HSE) programs. This role is critical to maintaining compliance supporting field operations and strengthening our safety culture across projects and offices.

Reporting to the HSE team the HSE Administrator will manage safety data administer safety management systems coordinate training and certifications support audits and assist with incident and claims processes. This is an excellent opportunity for an HSE professional who thrives in a fast-paced environment and takes pride in operational excellence.

Key Responsibilities

HSE Administration & Compliance

• Maintain monitor and analyze incident data HSE statistics trends and corrective actions
• Track safety violations and follow up on corrective measures
• Prepare review and provide feedback on HSE documentation reports and presentations
• Maintain accurate confidential and up-to-date HSE records and databases
• Keep management informed of any issues impacting safety or operational performance

Training & Onboarding

• Coordinate and track safety training certifications and renewals
• Ensure training records are accurate current and accessible
• Support onboarding processes related to HSE requirements
• Ensure employee and subcontractor compliance with safety documentation

Systems Audits & Reporting

• Act as the primary administrator for safety management systems (e.g. SiteDocs)
• Support safety system configuration user access troubleshooting and data integrity
• Monitor system usage to ensure field compliance with inspections forms and reporting
• Assist with internal and external HSE audits
• Support incident reporting investigations and injury/claims management

Administrative Support

• Assist with contractor pre-qualification submissions (ISNetworld Avetta ComplyWorks etc.)
• Maintain departmental and project files with strict confidentiality
• Provide general administrative support including filing meeting minutes scanning and document control
• Support the HSE team and site operations to promote safe work practices

Qualifications & Requirements

• 35 years of HSE administrative or coordination experience preferred
• Fluent in English with strong written and verbal communication skills
• Proficient in MS Office (Outlook Teams Excel Word PowerPoint)
• Experience with contractor pre-qualification platforms (ISNetworld Avetta ComplyWorks) is an asset
• Experience using safety management software (e.g. SiteDocs Cority Intelex) is an asset

Skills & Attributes

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive self-motivated and solutions-oriented
• Strong interpersonal and relationship-building abilities
• Collaborative mindset and ability to work across departments
• Sound judgment and problem-solving skills
• Passion for promoting and sustaining a positive safety culture
• Ability to influence others and support continuous improvement

Whats in It for You

Compensation & Rewards

• Competitive salary: $60000 $65000 per year
• Performance bonus eligibility
• RRSP contributions based on years of service

Benefits & Growth

• Comprehensive benefits program
• Annual Wellness Allowance
• Professional development and leadership growth opportunities
• Weekly learning sessions
• 14 statutory holidays per year
• Long-term opportunity with a BC-based family-owned company that truly values its people

How to Apply

If youre driven by detail compliance and collaborationand want to play a key role in supporting safe impactful marine construction projectswed love to hear from you.

Apply today and help shape the future of marine construction in British Columbia with Vancouver Pile Driving Ltd.

Important Notice

VanPile does not accept or pay fees associated with unsolicited résumés from recruiters or agencies.

Accommodation Requests

If you require accommodation during the application process please contact
noting the position and location.