Executive Assistant

About Solace

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisionsand get better outcomes.

Were a Series C startup founded in 2022 and backed by Inspired Capital Craft Ventures Torch Capital Menlo Ventures Signalfire and IVP. Our U.S. based team is lean mission-driven and growing quickly.

Solace isnt a place to coast. Were here to redefine healthcareand that demands urgency precision and heart. If youre looking to stretch yourself sharpen your edge and do the best work of your life alongside a team that cares deeply youre in the right place. Were intense and we like it that way.

Read more in our Bloomberg funding announcement here.

About the Role

Were looking for an Executive Assistant to provide dedicated support to the Executive Assistant to our Co-founder and Chief Executive Officer assisting with CEO priorities event planning and executive coordination efforts. Youll act as an extension of the leadership team you support ensuring the CEO is focused on the highest-priority work operating efficiently and consistently moving the business forward.

Youll manage calendars meetings communication flow travel and operational cadence while also serving as a key partner in event planning and executive coordination. The ideal candidate brings exceptional judgment attention to detail and the ability to anticipate needs before they arise. This is a high-trust high-visibility role that is foundational to Solaces ability to scale.

This is a hybrid role onsite 3 days a week in Redwood City.

What Youll Do

• Own complex multi-time-zone calendar management prioritizing meetings based on urgency impact and strategic value.

• Protect executive time by triaging inbound requests managing hold blocks and proactively resolving scheduling conflicts.

• Support the planning and execution of large-scale events

• Act as proxy in meetings when needed capturing detailed notes clarifying decisions and driving follow-through on action items.

• Draft edit and send communications on behalf of executives with strong executive presence and clarity.

• Serve as the primary point of contact between executives and internal leaders external partners and vendors.

• Digest summarize and escalate key information updates risks or insights while maintaining strict confidentiality.

• Support the full leadership cadence (weekly business reviews staff meetings planning sessions offsites) by owning agendas note-taking action tracking and follow-through.

• Build and continuously improve systems templates and processes that enhance executive productivity.

• Manage end-to-end travel logistics itineraries reservations and expense reporting with meticulous attention to detail.

• Ensure seamless operational execution during high-volume periods travel or periods of rapid change.

What Were Looking For

• 5 years of experience supporting senior executives preferably at the CEO or C-suite level in a high-growth fast-paced environment.

• Exceptional calendar management prioritization and organizational skills.

• Strong written and verbal communication with an ability to draft clear concise executive-level messaging.

• Demonstrated judgment professionalism and ability to handle confidential information.

• Excellent project management skills: you keep things moving even without explicit direction.

• Ability to anticipate needs solve problems independently and stay ahead of deadlines.

• Comfort operating in a dynamic sometimes ambiguous environment while maintaining calm and clarity.

• High EQ and ability to navigate cross-functional relationships with empathy tact and confidence.

Bonus Points

• Background in startups healthcare technology or complex operational environments.

Applicants must be based in the United States.

Up for the Challenge

We look forward to meeting you.

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Required Experience:

IC