Outpatient Materials Coordinator

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This is a Stanford Health Care Tri-Valley job.

Job Summary

Responsible for ordering and maintaining inventories of consumables supplies for the Ambulatory Surgery Center. This includes coordinating consignment instruments and supplies for specialty cases. Participates in review of Operating Room inventory and custom packs to monitor usage and identify cost saving opportunities. Facilitates with Purchasing the repair of surgical equipment. These duties must be accomplished within the budgetary and space requirements of the hospital.

Essential Functions

MAJOR AREAS OF RESPONSIILITY

Monitor stock levels change par levels and order items as appropriate. Confirm and order implants and/or requested items. Communicate necessary changes to charge master. Meet with vendors as directed for specific issues raised by nursing staff. Consult staff regarding stock item or location changes. Communicate changes. Communicate stock problems (i.e. back orders) and alternatives to staff. Review and complete charges based on charge forms with appropriate information. Interacts with physicians other departments outside maintenance services and sales representatives to ensure satisfactory service and coordination of non-clinical activities while operating within budget constraints. Assists the Director of Surgical Services in planning the annual budget establishing methods for controlling supply costs establishing procedures for charging for services and supplies carrying out supply functions insuring proper maintenance and operation of equipment. Maintain purchase requests receipt and any information that can be used as an audit trail for future follow-up. Update and maintain tissue bank information.

Department Hospital Contributions

Communication

• Communicates clear and understandable messages to appropriate person.
• Recognizes need to utilize listening skills with peers visitors and MDs.
• Recognizes needs of family to communicate directly with personnel involved with patient care.
• Communicates directly with Manager and Department Director any out of the ordinary situations that occur or when back up assistance is needed.

Duties and Responsibilities

• Understands need for confidentiality of patients and patient information.
• Be responsible to maintain work areas in a neat and organized manner.

Performs extra assignments outside scope of job classification.

• Willingly accepts any assignment that is given and regularly volunteers to do extra tasks.
• Attends staff meetings and Inservice programs.
• Attends mandatory Inservice programs.

Teamwork

• Works toward and promotes the teamwork concept with all members of the surgical team.
• Maintains and promotes positive inter-shift communication.
• Maintains and promotes positive interdisciplinary communications.

Support of hospital and departmental goals

• Is knowledgeable of promotes and actively assists with departmental and hospital wide goals.
• Discusses questions concerns or problems about the department with only your supervisor.
• Does not promote or support gossip and rumors relative to hospital and department.

Knowledge and practice of hospital and departmental policy and procedure

• Reviews hospital policy and procedure manuals annually
• Contributes in assisting with new procedures for better efficiency
• Promotes and practices policies and procedures on a consistent basis.

Professional Image

• Enhances and supports the image of a professional through appropriate attire demeanor and manner of speech.

Guest Relations

Maintains a consistent positive guest relation attitude in carrying out hospital role.

• Always handles all patient contacts in a courteous professional manner.
• Receives places and transfers calls using appropriate telephone etiquette; handles telephone information request with courtesy accuracy and respect for confidentiality.
• Consistently interacts with physicians peers other departmental personnel volunteers and external service providers in a courteous and professional manner.

Job Qualifications

Experience

License/Certifications

American Heart Association BLS Certification preferred

Level Requirements

Participates on departmental committees helping with process improvement

Knowledge Skills and Abilities

Knowledge of medical terminology

Excellent computer skills

Good communication skills with the ability to read write and understand the English language

Ability to work as a valued team member

Problem identification and resolution skills

Effective organizational and interpersonal skills

Strong attention to detail

Physical Demand and Working Conditions

The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Equal Opportunity Employer

Equal Opportunity Employer Stanford Health Care Tri-Valley (SHCTV) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices including the area of employment. Accordingly SHCTV does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination inall ofits policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.