Accounts Specialist Payroll
Job Location:
Franklin, NH - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Date of Approval: **Pending B.O.E. approval on May 21 2026. **
Simpson County Schools requires that Clerical staff that do not hold the verifiable equivalent of an Associates Degree from an accredited institution (60 college hours) hold Kentucky Career Readiness Certification (KCRC). The Kentucky Career Readiness Certificate is a portable evidence-based credential that certifies essential skills needed for workplace success. A Level 3 or higher Certificate is required for Clerical candidates.
The KCRC assessment is offered by the Adult Learning Center located at the Kentucky Community & Technical College. You may contact the Center by phoning 270.901.1181 or 270.901.1182 to schedule an appointment. Upon request results will be forwarded to Simpson County Schools Human Resources Dept.
NOTE: Internal candidates whose training and experience have been validated by the District and the Hiring Managermay beexempt from the KCRC.
TITLE:
Accounts Specialist - Payroll
QUALIFICATIONS:
Any combination equivalent to high school diploma or G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and five years of responsible and varied accounting experience; possess the necessary literacy and accounting skills to fulfill the performance responsibilities of the job; knowledge of State Financial Accounting System Munis preferred (but not required).
REPORTS TO:
Chief Financial Officer
PRIMARY JOB GOAL:
To perform payroll duties for the District and to assist in planning and organizing the Board of Educations accounting and reporting system in conformance with Generally Accepted Accounting Principles.
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
Knowledge of generally accepted accounting principles reporting policies and practices of general fund accounting; knowledge of financial record-keeping procedures and applicable state requirements and other laws and regulations; ability to communicate clearly and concisely both orally and in writing and use proper telephone techniques and etiquette; ability to establish and maintain effective working relationships with others; possess skills in proficient use of data processing equipment and systems computers word processors and peripheral equipment; ability to establish and maintain a variety of complex and confidential files and records; ability to work confidentially with discretion; possess organizational skills; ability to assist Chief Financial Officer on a variety of complex budget and accounting functions including internal auditing general ledger cost accounting payroll accounts payable and accounts receivable; ability to read interpret and follow rules regulations policies and procedures; ability to work under deadlines and timelines.
PERFORMANCE RESPONSIBILITIES:
-Processes all payrolls and related records for the district; computes hours and pay of employees for each payroll period; computes and summarizes deductions such as withholding tax retirement and insurance and maintains records of deductions; verifies and inputs data.
-Prepares all required monthly payroll reports including but not limited to Certified Retirement and Classified Retirement reports.
-Prepares semi-monthly deposits for State and Federal Tax deposits.
-Prepares and reconciles monthly health insurance billings making the necessary changes and stage report to KDE.
-Prepares and reconciles monthly and quarterly reports for Social Security Medicare Federal Tax Unemployment and City Tax.
-Prepares and reconciles Annual Certified Retirement Report Annual Classified Retirement Report Annual Federal Tax and Annual State Tax Report and W-2s for all employees.
-Assists in administering health insurance for full-time personnel.
-Monitors changes in payroll-related data prepares changes corrections or adjustments as necessary; notifies proper authorities.
-Works closely with school attendance clerks in training and capturing attendance data for all employees. Reconciles attendance data and ensures the attendance software correlates with attendance data in Munis.
-Maintains records of individual earnings deductions and related data; processes retirements and termination as appropriate; verifies documents for proper account codes pay rates and related data.
-Prepares for distribution payroll paychecks and warrants according to established procedures and guidelines.
-Processes the payroll-related sections of various employment verification forms; process garnishments.
-Produces and distributes annual salary verification report to all district employees.
-Works closely and cohesively with Human Resources.
-Enters employee pay accruals and deductions into MUNIS.
-Assists school secretaries/bookkeepers with financial questions and procedures pertaining to bookkeeping and coding.
-Operates a variety of office equipment including calculator copier computer terminals and fax machine.
-Communicates with district personnel on confidential or sensitive issues.
Performs related duties and assumes other responsibilities as may be assigned by the Chief Financial Officer.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT | |||||||||||
1. Check the frequency and number of hours a day the worker is required to do the following specific types of activities: | |||||||||||
ACTIVITY | FREQUENCY | # OF HOURS A DAY | |||||||||
CONTINUOUS | INTERMITTENT | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 8 | |
a. Sitting | X | X | |||||||||
b. Walking | X | X | |||||||||
c. Standing | X | X | |||||||||
d. Bending | X | X | |||||||||
e. Squatting | X | X | |||||||||
f. Climbing | X | X | |||||||||
g. Kneeling | X | X | |||||||||
h. Twisting | X | X | |||||||||
i. Lifting | X | X |
LIFTING 0-10 lbs. X 11-15 lbs. 16-30 lbs. Over 31 lbs. | ||
2a. HAND MANIPULATION REQUIRED X Yes (If yes complete 2a2b2c2d2e) No | ||
2b. Repetitive hand movements X Yes No | ||
2c. Simple Grasping | Right Hand YesX No | Left Hand YesX No |
2d. Power Grasping | Right Hand Yes NoX | Left Hand Yes NoX |
2 e. Pushing Pulling | Right Hand Yes NoX | Left Hand Yes NoX |
2 f. Fine Manipulation: | Right Hand YesX No | Left Hand YesX No |
3. (a) Does the job require a worker to reach or work above the shoulder X Yes No Frequency As needed (b) Reaching at or below shoulder level X Yes No Frequency As needed |
4. Does the job require use of his/her feet to operate foot controls or repetitive movement Yes X No |
5. Are there special visual or auditory requirements X Yes No If yes please describe (i.e. working with computer terminal): working with a computer terminal or laptop software for data entry payment etc |
WORK ENVIRONMENT:
Yes X No
If yes please specify: Potential exposure common to cleaning supplies or dust and debris that is common with the regular office setting etc |
BLOOD/FLUID EXPOSURE RISK: (check the right category)
Category I: Tasks involve exposure to blood fluid or tissue
Category II: Usual tasks do not involve exposure to blood body fluid or tissues but the job may require performing unplanned Category I tasks.
X Category III: Tasks involve no exposure to blood body fluids or tissues. Category I tasks are not a condition of employment.
TERMS OF EMPLOYMENT:
239 days per year; salary is commensurate with the Simpson County Schools Clerical Salary Schedule.
EVALUATION:
Performance of this job will be evaluated in accordance with the provisions of the Boards policy on Evaluation of Classified Personnel.
Required Experience:
IC
