International Events Specialist

Job Description

Youre Awesome At:

Event Strategy & Execution

• Planning coordinating and delivering international corporate events including leadership meetings conferences offsites internal events and partner engagements.
• Owning end-to-end event logistics: agendas timelines venues travel accommodation catering production and on-site coordination.
• Partnering closely with senior leadership to define event objectives formats and key messages.
• Ensuring a consistent high-quality brand experience across all international events.

Stakeholder & Vendor Management

• Identifying onboarding and managing international suppliers and vendors including event agencies venues production partners and logistics providers.
• Leading vendor negotiations managing contracts (NDAs service agreements) and ensuring delivery against agreed scope quality and budget.
• Collaborating with Legal Finance Procurement and Compliance teams to ensure contractual and regulatory adherence.

Budget & Procurement Management

• Developing and managing event budgets tracking spend and driving cost efficiency.
• Overseeing procurement processes including purchase requisitions purchase orders and invoice follow-up using internal systems (e.g. Coupa).
• Monitoring financial performance and delivering post-event cost reporting and analysis.

Operations & Compliance

• Ensuring all events comply with company policies data privacy regulations (including HIPAA where applicable) and local regulatory requirements.
• Managing international logistics such as shipping materials equipment and event assets.
• Maintaining accurate documentation contracts and records for events and vendors.

Cross-Functional Collaboration

• Working closely with Marketing Communications HR and Executive teams to align events with broader company initiatives.
• Supporting leadership meetings by managing calendars agendas presentations and high-level logistics as required.
• Providing best-practice guidance to internal stakeholders on planning and delivering international events.

Continuous Improvement

• Collecting feedback and measuring event success against defined KPIs.
• Identifying opportunities to improve processes supplier performance and attendee experience.
• Maintaining shared documentation timelines and tools to drive efficiency and transparency.

Extra Awesome If You Have:

• Experience delivering events across multiple European countries
• A strong eye for detail combined with the ability to think strategically
• Confidence working with senior executives in fast-paced international environment
• Proven experience planning and delivering corporate events of varying size and complexity including international events.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Excellent negotiation and vendor management capabilities.
• Outstanding written and verbal communication skills.
• High attention to detail with strong organisational and problem-solving abilities.
• Ability to work independently exercise sound judgment and manage sensitive information with discretion.
• Comfortable working across global time zones with occasional evening hours.

Technical Skills

• High proficiency in Microsoft Office (Word Excel PowerPoint).
• Experience with procurement tools is a plus.

Languages

• Fluent in English.
• Additional languages (especially French and/or German) are highly desirable.

Education & Experience

• Bachelors degree or equivalent post-secondary education preferred.
• Experience in event management international coordination or a related role.
• Experience working with senior executives and cross-functional international teams.
• Background in customer-facing or stakeholder-driven roles is a plus.