Research Operations Manager CIRO (Events)

Department:

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Position Title:

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Job Description Summary:

Job Description:

Job Duties

• Lead planning and execution of research events including Internal Medicine Research Day conferences and Grand Rounds; oversee logistics budgeting vendor coordination communications and post-event evaluation.

• Direct end-to-end management of Internal Medicine Research Day including speaker coordination stakeholder engagement vendor management budgeting and cross-functional planning and execution.

• Supervise mentor and evaluate Research Operations staff members including workload prioritization goal setting performance reviews and professional development.

• Manage the annual events and communications budget including expenditure approval within delegated authority fiscal oversight and alignment of financial decisions with departmental priorities.

• Oversee faculty recruitment seminars and visit processes including coordination of scheduling logistics and communication with candidates and departmental leadership.

• Partner with departmental leaders research leadership and planning committees to define event goals support planning from concept through execution and develop budget strategies aligned with financial and operational requirements.

• Analyze event documentation financial reports contracts attendance data and participant feedback to support compliance cost tracking and event evaluation.

• Develop and administer the departments in-kind sponsorship program including review approval tracking and documentation of sponsorships in accordance with Office of Integrity and Ethics requirements.

• Coordinate with the Graduate Medical Education (GME) office to identify Continuing Education (CE) credit opportunities for departmental events and support accreditation requirements.

• Oversee the creation and distribution of monthly and bi-weekly newsletters for CIRO-supported departments including content development template management and distribution.

• Establish and maintain standard operating procedures (SOPs) for event execution CE compliance sponsorship and in-kind donation management newsletter production and related operational processes.

• Coordinate cross-functional operational coverage to support continuity of CIRO services and departmental operations.

This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job not an exhaustive list of all possible job responsibilities tasks duties and assignments. Furthermore job duties responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Eight (8) years of experience in event management operations project management business administration. Relevant education may be substituted for experience on a year for year basis.

• Experience managing personnel or a team.

Preferred Qualifications

Education: Bachelors degree in a relevant field.

Work Experience:

• Two (2) years of experience working in higher education or a healthcare institution.

• Experience with business technology tools (e.g. Canva REDCap MS Project Emma CVent).

Skills

• Problem-solving

• Communication

• Organization

• Time management

• Attention to detail

Comprehensive Benefits Package: