Project Control AdvisorST-001

Location

Arnhem Netherlands

Role Overview

We are seeking a Project Control Advisor responsible for managing and optimizing digital document management and archiving within a project environment. The role focuses on ensuring structured compliant and efficient handling of project documentation while supporting and coaching project staff in proper information management practices.

Key Responsibilities

• Manage and maintain the digital project archive within the document management system (DMS)
• Register classify organize and enrich documents with appropriate metadata
• Maintain and update the authorization matrix and manage user access rights
• Ensure proper routing and processing of incoming internal and outgoing documentation
• Develop and maintain document structures classification plans and filing systems
• Create default views and search functionalities for efficient document retrieval
• Provide training and guidance to project staff on document management processes
• Draft and maintain work instructions manuals and documentation standards
• Monitor compliance with information management frameworks and quality standards
• Identify improvement opportunities and report system issues to functional management
• Support continuous improvement of information and document management practices

Expected Deliverables

• Fully structured and compliant project archive aligned with defined quality standards
• Up-to-date document management tools including:
  • Authorization matrix
  • Work instructions and manuals
  • Organized document structure

Requirements (Mandatory)

• Higher professional education (HBO) level or equivalent
• Proven experience working with Document Management Systems (DMS)
• Strong knowledge of digital archiving and information management
• Experience with document/information management tools and related ICT systems
• Experience in writing guidelines procedures or work instructions
• Proficiency in Dutch (spoken and written)

Preferred Qualifications

• Experience in large-scale infrastructure or civil engineering projects
• Knowledge of relevant regulations and frameworks (e.g. data protection information governance)
• Experience with record management in Microsoft 365 SharePoint

Key Competencies

• Strong analytical and problem-solving skills
• Service-oriented and customer-focused mindset
• Hands-on and solution-driven approach
• Excellent communication and training skills
• High level of accuracy and attention to detail
• Proactive and self-driven
• Strong planning and organizational abilities
• Ability to work independently and take initiative
• Awareness of organizational context and stakeholder needs