Senior Manager, Facilities

POS-32553

Job Description

At HubSpot we aim to give employees the same thoughtful high-quality experience we offer our customers every day of their journey with us from their first day in the office to their last. As part of the Global Facilities team the Senior Manager Facilities Americas leads operations across our Americas offices ensuring safe reliable and inspiring workplaces where employees and visitors can do their best work.

This role owns day-to-day facilities operations and workplace experience for our directly leased and partner-managed spaces in the Americas manages regional vendors and building relationships and leads a distributed team of coordinators and contingent staff. You will partner closely with Real Estate Security Business Technology Workplace Experience and other key stakeholders to deliver a data-informed employee-centric facilities strategy that scales with HubSpots growth.

In this role you will

Regional leadership & team management

• Lead and develop a high-performing regional facilities team (full-time temporary and contractor staff) across multiple Americas locations (e.g. Cambridge San Francisco Bogotá) providing coaching direction and day-to-day support.
• Set clear goals and priorities aligned to global Facilities and drive consistent operational standards across sites.
• Delegate and oversee work through our internal ticketing system ensuring timely high-quality responses to employee and stakeholder requests.

Facilities operations & maintenance

• Own day-to-day facilities operations for the Americas offices including office readiness space standards and preventative maintenance for core building systems (HVAC plumbing electrical furniture fixtures and equipment).
• Coordinate and resolve building and infrastructure issues (e.g. furniture failures water heater problems IDF/MDF spaces) in partnership with vendors building engineers and internal teams from initial triage through to resolution and communication.
• Ensure that meeting rooms cafes collaboration spaces and wellness areas meet high standards of quality functionality and cleanliness supporting employee productivity and comfort.
• Maintain and update team workflows for all americas offices

Vendor building & contract management

• Serve as the primary Facilities point of contact for property managers landlords and key building stakeholders across the Americas region maintaining strong relationships and clear operating rhythms.
• Source scope and manage vendors for services such as janitorial carpet and floor care furniture blinds mechanical/plumbing and specialty trades including obtaining quotes validating scope scheduling work and monitoring performance.
• Partner with Procurement and Finance on purchase requests POs and cost optimization (e.g. scheduling to avoid overtime labor where possible aligning work with building access windows).

Workplace experience & front-of-house support

• Ensure a consistently excellent front-of-house and visitor experience in Americas offices including reception standards wayfinding and event support in collaboration with on-site teams.
• Oversee coordination of mail shipping/receiving and logistics including high-value and international shipments in partnership with Business Technology and external carriers.
• Support office events intentional gatherings and other on-site activities by ensuring facilities services and vendors are aligned to program needs.
• Manage large office moves terminations including desk assignments.
• Maintain and update floorplans when changes happen or new offices open this includes updating the CAFM system to ensure floorplans are up to date.
• Review and coordinate parking assignments notifying the appropriate individuals to provide access.

Health safety security & emergency readiness

• Act as a key regional contact for facilities-related emergencies coordinating with Security IT and local building teams to respond to incidents across Americas sites (e.g. IDF/MDF issues building systems failures safety concerns).
• Maintain and contribute to emergency contact lists playbooks and on-site procedures for multiple locations ensuring information is current accurate and visible to the right stakeholders.
• Partnering with Security and local offices leads to support physical security practices (e.g. access control cameras vendor access) and align with HubSpots safety expectations.

Projects space changes & cross-functional collaboration

• Lead and support facilities components of office projects in the Americas (e.g. reconfigurations furniture changes programmatic improvements capital projects) in partnership with Real Estate Construction partners BT and local stakeholders.
• Collaborate closely with global Facilities and Real Estate peers to ensure alignment on standards data and reporting and to share best practices across regions.
• Use ticketing and space data to identify trends propose improvements and inform prioritization and investment decisions across the Americas portfolio.

Documentation communication & knowledge sharing

• Maintain and enhance Facilities documentation for Americas offices including wiki content emergency information operating procedures and office-specific guides.
• Communicate proactively with employees partners and leadership about facilities work impacts and timelines ensuring transparency and building trust.

Our ideal candidate

• Has 7 years of experience in facilities management workplace operations property management or a related field including multi-site responsibility and complex office environments.
• Has at least 5 Years of people management experience leading and developing distributed teams and working with contingent staff and vendors.
• Demonstrates strong vendor and stakeholder management skills and is comfortable working directly with landlords property managers and specialty contractors to solve operational issues.
• Is highly organized able to prioritize across multiple offices manage competing deadlines and stay calm and effective in time-sensitive or emergency situations.
• Communicates clearly and empathetically in writing and in person tailoring their style for employees senior leaders vendors and building teams.
• Is data-informed and comfortable using ticketing systems and basic reporting to spot patterns drive improvements and measure the impact of facilities programs.
• Brings a strong customer-first mentality with a passion for creating inclusive welcoming and accessible spaces for all employees and visitors.
• Aligns with HubSpots HEART values and is eager to collaborate across regions and functions to help our global team thrive.

Knowledge of Health & Safety practices building systems environmental sustainability and physical security is a strong plus. Additional languages are a plus.

Diversity & inclusion

Confidence can sometimes hold people back from applying for a role but theres no such thing as a perfect candidate. HubSpot is a place where everyone can grow so however you identify and whatever background you bring please apply if this role excites you and youre eager to support our teams across the Americas every day.

About HubSpot

HubSpot (NYSE: HUBS) is a leading customer relationship management (CRM) platform that provides software and support to help businesses grow better. We build marketing sales service and website management products that start free and scale to meet our customers needs at any stage of growth. Were also building a company culture that empowers people to do their best work and supports a diverse inclusive workplace.

Thanks to the work of every employee globally HubSpot has been recognized for our culture and as a great place to work by Glassdoor Great Place to Work Comparably Fortune Entrepreneur and more. Today thousands of employees work across the globe in HubSpot offices and remotely.

By submitting an application candidates agree that HubSpot may collect their personal data for recruiting global organization planning and related purposes as outlined in HubSpots Privacy Notice.

We know the confidence gapand impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.

If you need accommodations or assistance due to a disability please reach out to us using this form.

At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.

If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Germany Applicants: (m/f/d) - link to HubSpots Career Diversitypagehere.

India Applicants: link to HubSpot Indias equal opportunity policy here.

About HubSpot

HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most: customers.

At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments: Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow.

Were building a company where people can do their best work. We focus on brilliant work not badge swipes. By combining clarity ownership and trust we create space for big thinking and meaningful progress. And we know that when our employees grow our customers do too.

Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world.

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HubSpot may use AI to help screen or assess candidates but all hiring decisions are always human. More information can be found here. By submitting your application you agree that HubSpot may collect your personal data for recruiting global organization planning and related purposes. We may use CLEAR ID Verification during the hiring process to confirm your identity and help maintain a safe secure and trusted experience for all candidates. Refer to HubSpots Recruiting Privacy Notice for details on data processing and your rights.