Administrative Assistant I

Essential Functions
Perform Reception Duties: Appropriately greet and direct those needing assistance operate telephone equipment and direct incoming phone calls to the appropriate person. Supply general information to callers and distribute messages. Operate and Maintain Office Equipment Operate personal computer multi-line telephone equipment with voice mail copy machine fax machine scanner and calculator. Maintain office supplies. Inventory order receive and distribute office supplies as needed. Manage Office Maintain organization expediency quality control and workflow for assigned duties. Demonstrate resourcefulness and creativity in performing assigned duties. Provide support for both the Administrative Director and the College Advisors. Maintain teamwork in order to ensure a continuous and efficient flow of work within the division. Assist students with making advising appointments or contacting College Advisors faculty or other college personnel. Communicate with Department and College Personnel Prepare copy file and distribute materials in a printed form; namely letters memos minutes proposals evaluations reports etc. Communicate with the supervisor in a timely factual clear concise and meaningful manner. Promote a Culture of Belonging Support and promote an environment of belonging where all students faculty members and college employees feel welcomed valued and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the Colleges policies and programming related to access fair employment and equal opportunities for all.

Minimum Qualifications
High School Diploma or GED . Minimum of two (2) years of professional administrative/clerical work experience or one (1) year of office experience plus one (1) year of related training.