Operations & HR Assistant

We are seeking a versatile Back-Office Assistant to manage our operational functions and HR administrative lifecycle. This role is the central point of contact for our employees in Spain and our stakeholders in Switzerland or abroad. You will ensure that our people-related processes and office operations are executed with precision compliance and efficiency.

Key Responsibilities

1. Administration & People Operations

• Employee Lifecycle: Coordinate administrative onboarding and offboarding activities ensuring all documentation and equipment are ready for new hires particularly for our Swiss and international operations.
• Documentation & Contracts: Create manage and archive employment contracts corporate records and internal legal documentation with high confidentiality.
• Global Workflows: Contribute to global HR administrative processes helping to refine workflows and support office establishment or closure initiatives.

2. Back-Office & Resources Management

• Asset Coordination: Manage company resources including mobile phone subscriptions corporate equipment (laptops/tech) and the company car fleet ensuring all related admin is up to date.
• Procurement & Finance: Lead procurement and inventory control for the office. Manage purchase orders and assist with finance administration tasks.
• Office Operations: Ensure smooth daily operations managing the office supplies meetings and general administrative needs.

3. International Liaison

• Stakeholder Management: Act as a bridge between internal teams and external partners specifically collaborating with legal counsel in Switzerland on international and cross-country matters.
• Correspondence: Handle operational internal and external correspondence in a professional international environment.

Qualifications :

• Experience: 3 years in Office Administration People Operations or a high-level Back Office role within an international setting.
• Legal Literacy: Comfortable handling legal/contractual language and maintaining organized corporate records.
• Technical Proficiency: Strong command of Office 365. Experience with ERP or further IT tools is highly valued.
• Soft Skills: Discretion is paramount. You should have excellent communication skills a people-first attitude and the ability to manage complex cross-border logistics.
• Language Requirements: Spanish (Native/Bilingual) & English (Professional/Full Working Proficiency)

Additional Information :

WHY YOU SHOULD JOIN FUSION:

At Fusion youll join a diverse team of talented professionals from around the world united by a passion for delivering impactful digital transformation in the life sciences industry. Youll be part of a flat-structured collaborative organization where decisions are made efficiently and your expertise directly shapes client outcomes.

Youll work alongside experienced consultants on complex meaningful projects that demand both precision and innovation. Our culture emphasizes continuous learning open knowledge sharing and cross-functional teamworkempowering you to grow both professionally and personally.

Joining Fusion means becoming part of a company that:

• Builds strong trusted partnerships with clients delivering tailored solutions that create real business value.
• Drives delivery excellence holding ourselves accountable for the quality and impact of every outcome.
• Encourages entrepreneurial thinking empowering you to take initiative solve problems and lead change.
• Operates with a truly global mindset where diverse perspectives cultures and collaboration fuel our success.

WHAT WE OFFER - FUSION BENEFITS

Weve designed our benefits to support your growth well-being and global mobility.

Flexibility & Balance

• Work from Anywhere: Enjoy up to 25 days per year of remote work from any global location.
• Recharge Freely: Take the time you need with flexible time offbeyond standard holiday allowances.
• Connect as a Team: Use your teams integration budget to meet collaborate and bond.
• Celebrate Your Birthday: Receive a special gift from Fusion on your birthday.

Growth & Development

• Invest in Your Learning: Access CHF 1500 annually for professional development.
• Grow Your Skills: Join regular workshops and trainings to strengthen technical and soft skills.
• Advance Continuously: Build the mindset confidence and capabilities to grow your career on your terms.
• Shape an Inclusive Culture: Thrive in a workplace where your individuality is valued and your voice drives meaningful change.

Recognition & Reward

• Earn What Youre Worth: Receive a competitive salary and benefits package that reflects your impact.
• Refer Talent: Get rewarded for recommending new hires through our referral program.
• Stay Rewarded: Access loyalty-based benefits starting from your third year via the Unity Scheme.

Global Mobility & Local Support

• Relocate with Ease: Receive financial assistance when moving for work.
• Navigate Global Moves: Get help with visas permits and international assignments.
• Benefit Locally: Enjoy perks tailored to your country of residence.
• Collaborate Globally: Work in a diverse inclusive culture where global teamwork drives success.

OUR SELECTION PROCESS:

Your time is valuable. Thats why our hiring process is clear efficient and focused on mutual fit:

Upload Your CV Submit your application using the relevant button depending on the job platform (approx. 3 minutes).

Wait for Profile Review Our Talent Acquisition team will assess your CV and experience (approx. 2 weeks).

Join an Introductory Call Our Talent Acquisition team will arrange a brief conversation (1530 minutes via Teams or phone) to tell you more about Fusion the role and understand your expectations.

Attend a Technical Interview Participate in a 30-minute session with one of our experts to discuss your skills and experience in more detail.

Participate in a Client Interview (if applicable) For some roles you may be invited to a client-facing discussion (3060 minutes online).

Receive Final Feedback We aim to share timely feedback and move forward quickly.

Fusion is an equal opportunity employer. We value diversity and are committed to fostering an inclusive workplace for all.

Remote Work :

No

Employment Type :

Full-time