Corporate Licensing Administrator

Job Description

Were looking for a motivated and enthusiastic team player to join our Corporate Licensing this role youll help boost the visibility of our journal content supporting both revenue growth and brand reputation. Youll build strong relationships with internal teams and external partners while keeping our databases contracts and spreadsheets accurate and up to date.

Key Accountabilities

• To liaise with editors both internal and external to index their journals in third-party products to ensure maximum exposure.
• To work closely with our technical team to set up an electronic darts feed/subscription for delivery of content to comply with contractual agreements.
• To maintain and update our indexed journals spreadsheet which feeds into Power BI so editors always know where their journals are indexed.
• Manage queries/requests received through personal or generic email/teams meetings.
• Support the Corporate licensing team to carry out research into different products to expand the journals exposure.
• Collaborate with Customer Services to allocate generated invoices and pursue outstanding payment collections if needed issue refunds.
• Work with our current partners informing them of any new titles which we feel would fit in their product.
• Upload new agreements and addendums to our DocuSign database and maintain DocuSign document metadata up to date.
• Compile and circulate annual price increases to third-party customers to ensure they have information on all new/ceased titles and that they are charging our current fees.
• Work on internal systems to ensure smooth onboarding and offboarding of journals.
• Support and involvement with departmental projects
• Managing internal shared mailbox
• Manage relationships with Gratis partners and inform Corporate Licensing Executive of opportunities to transition to a Commercial agreement from Gratis.
• Assistance in onboarding new systems/processes.
• Preparing data sets as requested

Qualifications :

What Youll Bring:

• Great at managing time prioritising tasks and staying organised
• Clear and confident communicator
• Sharp attention to detail is essential
• Self-motivated and able to work independently
• Stays calm and focused under pressure
• Confident using various computer systems especially Excel
• Customer-focused with a problem-solving mindset
• Flexible adaptable and always up for a challenge

The following would be advantageous but are not essential as full training will be provided:

• Basic understanding of copyright
• Interest in or knowledge of the publishing industry
• Licensing experience is a bonus but not essential

Additional Information :

Additional information

Location: We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at conference you get the flexibility and support to work from home or remotely.

The successful candidate will be able to utilise our balanced working model. We ask that candidates live within a commutable distance of our office in Milton Park Oxfordshire to ensure that as a balanced worker they can make it to our office locations to collaborate as required. There is an expectation for a minimum of 3 days per week in-person time.

Please note our Milton Park office will be relocating to Oxford city centre in late 2027 / early 2028 offering an exciting new workplace in the heart of the city.

Closing Date: Applications will close on  Thursday 21st May 2026

Interviews are being scheduled during the advertising period. Early applications are highly recommended.

What we offer in return: 

• An excellent work/life balance and flexible working culture 
• 25 days annual leave per year plus an extra day off each year for your birthday 
• 3 additional discretionary days off during the holiday season at the end of the year 
• 4 paid volunteering days each year 
• Company funded single cover private medical insurance  
• Employee assistance programme offering 24/7 well-being support 
• Informa Anywhere - up to four weeks per year working from any location
• Share Match Plan that matches every share purchased with two free shares. 
• Pension scheme 
• Life assurance plus optical and medical care options

If youre excited about working with Taylor & Francis to foster human progress through knowledge we invite you to apply even if your existing skills and experience dont fit every item listed above. At Taylor & Francis we are at our best and most successful when colleagues can be themselves and make a contribution regardless of their identity or background. As a colleague you will have the opportunity to further innovate and develop in areas that you are passionate about. Our goal is to empower you with the resources incentives and flexibility you need to enjoy success at work and to live a healthy balanced life. 

Taylor & Francis is proud to be an Equal Opportunity Employer. We believe in and value diversity of people and thought fostering a supportive and inclusive environment where all colleagues can learn and succeed as their true selves. Taylor & Francis recruits develops and retains colleagues without regard to any protected personal characteristics or other non-merit based factor. 

We want all our candidates to shine in our recruitment process. Please let us know if there is anything we can do to ensure you are able to show us your best self. This could include having the application form in a different format more time for questions or anything else please ask us we are happy to be flexible! Please contact 

Remote Work :

No

Employment Type :

Full-time