Japan ADM Lead Kudanshita, Pharmaseutical

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JLL Japan Admin Role Description

A) Role Purpose

The Japan Admin role is introduced to strengthen coordination governance and backup support across JLL Japan IFM operations within the existing cost framework.

The role supports the SubRegional Lead and complements the current Japan Lead function by providing planned backup handson site support and structured information flow across Japan.

Key focus areas include 1 FTE / lean sites West Japan and effective information cascade from Tokyo HQ to site level.

This role is intentionally designed to remain flexible prioritizing capability operational readiness and execution over title location or fixed seniority.

B) Resourcing Approach

• The role is defined by responsibilities and required capabilities not by any individual

• Priority is given to candidates who can think and act independently and provide clear practical guidance to site teams

• Where such capability already exists internally the role can be activated quickly with reduced transition risk

• Final assignment remains flexible and capabilitybased aligned with business needs and resource availability and the Japan Admin role is designed to be personindependent allowing fulfilment through existing internal resources where available

C) Core Responsibilities

1. Japanwide Leadership & Operational Support

• Support SubRegional and Japan leadership with coordination reporting and followup

• Complement the Japan lead role by taking ownership of execution and sitelevel support

• Identify risks gaps and transition issues across all Japan sites

2. Planned Site Visits & Backup Coverage

• Travel to Sukagawa and other Japan sites not limited to a single location

• Priorities 1 FTE / lean sites where operational risk and isolation are higher

• Provide enhanced support and visibility for West Japan sites

• Reduce reliance on reactive lastminute leadership intervention

3. CrossSite Coordination & Information Cascade

• Act as a bridge between Tokyo HQ and all Japan sites

• Ensure Tokyo HQ guidance expectations and decisions are clearly cascaded to site teams

• Be added to relevant distribution lists (DLs) for Sukagawa and all West Japan sites to maintain awareness of realtime operational issues

• Support site leads using practical examples and site context guiding them logically and strategically rather than simply requesting task completion without direction

4. Knowledge Onboarding & Governance Support

• Establish and maintain structured operational knowledge to reduce dependency on individuals

• Support standardised onboarding and handovers to improve continuity and resilience

• Strengthen communication and guidance particularly for 1person and remote sites

5. Stakeholder & Vendor Coordination

• Coordinate with site teams vendors and regional stakeholders as required

• Support governancealigned communication without increasing site burden

D) Working Model

• Remote based work is acceptable

• Travel across all Japan sites is expected on a planned and purposeful basis

• Site visits are for engagement guidance and oversight not to replace onsite roles

E) What This Role Is Not

• Not a site Facilities Manager role

• Not a daily onsite position

• Not a costdriven headcount increase

F) Reference: Initial Implementation Approach

As a practical implementation option the Japan Admin may initially:

• Shadow the Japan / SubRegional Lead to understand role expectations priorities decision logic and operating model

• Build visibility into Japanwide issues escalation themes and stakeholder interactions

• Begin handson support for site members particularly in areas where direct leadership engagement is constrained

This phased approach enables lowrisk onboarding strong alignment and faster value delivery.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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