Administrative Assistant | Educational Academy Trust | Guildford

The Opportunity

Guildford is a town that balances historic market charm with its status as a high-tech and academic powerhouse within the Surrey Research Park and the University of Surrey. We are seeking a highly organized and proactive Administrative Assistant to join a leading multi-academy trust (MAT) based in this role you will be the operational backbone of a fast-paced educational environment ensuring that the administrative systems supporting our students and teaching staff run with absolute precision.

The Environment & Professional Culture

• You will be based in a modern central office or a school-based reception serving as a primary point of contact for parents visitors and regional stakeholders.

• The trust prides itself on Professional Excellence meaning every administrative taskfrom data entry to event coordinationis viewed as a vital contribution to student success.

• You will join a collaborative support team that utilizes cloud-based management systems (such as SIMS Arbor or Microsoft 365) to maintain seamless communication across the trust.

• As an organization rooted in the Guildford community we foster an environment of continuous improvement offering professional development in school business management and advanced administrative software.

Core Responsibilities

1. Operational Support: Managing the daily flow of the front office including handling complex phone inquiries managing school emails and welcoming visitors in line with strict safeguarding protocols.

2. Data Management: Maintaining accurate student and staff records on the School Information Management System (SIMS) ensuring data integrity for statutory returns and attendance tracking.

3. Communication Coordination: Drafting professional correspondence newsletters and digital bulletins to ensure parents and the local community are informed and engaged.

4. Logistics & Events: Assisting in the coordination of school trips parent evenings and trust-wide events including the management of bookings consent forms and transport logistics.

5. Financial Administration: Supporting the School Business Manager with basic financial tasks such as processing purchase orders managing petty cash and reconciling school dinner accounts.

The Successful Candidate We are looking for a professional who remains calm under pressure and possesses a no task is too small attitude. Requirements include:

• Administrative Experience: Previous experience in a busy office environment; experience within a school or the public sector is highly desirable but not essential.

• Technical Proficiency: Strong skills in Microsoft Office (Word Excel Outlook) and the ability to quickly master specialized educational databases.

• Interpersonal Excellence: Exceptional verbal and written communication skills with the ability to handle sensitive information with total confidentiality and empathy.

• Organizational Flair: The ability to multitask in a high-traffic environment prioritizing urgent safeguarding tasks alongside routine administrative duties.

Why Join Us

• A role within a stable and prestigious educational sector that offers long-term career progression and job security.

• Access to specialized training in educational administration safeguarding (Level 1) and GDPR compliance.

• The opportunity to work in Guildforda city offering a high quality of life excellent shopping and dining and superb rail links to London and the South Coast.

• A friendly mission-driven workplace where your administrative contributions are recognized as essential to the schools educational mission.

How to Apply

Please submit your current CV and a brief summary of your relevant administrative experience to begin the application process.