Executive Assistant (Family Assistant) 19216

Role: Executive Assistant (Family Assistant)
Priority Location:South Africa
Working Hours:8 AM - 5 PM EST (2 PM - 11 PM SAST)
Type of contract:Full-time Contractor (Remote)
Salary:$1200 - $1400

The final offer is at the clients discretion and will depend on the candidates interview result skills and experience.

About the Company: A busy family based on the U.S. East Coast is seeking a highly organized proactive and experienced Executive / Family Assistant to help manage both professional and household operations. This role is ideal for someone who thrives in fast-paced environments can independently solve problems and enjoys bringing structure and calm to busy schedules.

About the Role: You will serve as a trusted right hand to the family helping coordinate calendars household staff childrens schedules family logistics and day-to-day administrative operations. The ideal candidate is detail-oriented resourceful discreet and able to hit the ground running with minimal oversight.

Responsabilities:

• Manage personal and family calendars across multiple schedules
• Coordinate household operations and communicate with nannies house staff and vendors
• Organize childrens activities appointments transportation and scheduling logistics
• Assist with invoicing bill payments and light administrative/financial coordination
• Handle appointment scheduling reminders and follow-ups
• Coordinate travel arrangements and family logistics as needed
• Help prioritize tasks and ensure smooth day-to-day operations
• Maintain confidentiality and professionalism across all communications
• Anticipate needs proactively and create systems to improve organization and efficiency

• 4 years of experience as an Executive Assistant Personal Assistant Chief of Staff or Family Assistant
• Strong calendar management and organizational skills
• Experience supporting busy executives high-net-worth individuals or families preferred
• Comfortable coordinating household staff and managing multiple moving parts simultaneously
• Excellent written and verbal English communication skills
• Highly proactive with strong problem-solving abilities
• Able to work independently and take ownership of responsibilities
• Strong attention to detail and follow-through
• Experience with invoicing expense tracking or light finance/admin support is a plus
• Tech-savvy and comfortable using Google Workspace calendars spreadsheets and communication tools

Required Experience:

IC