Proposal Coordinator

Description

Self. Made. at RK

At RK Self. Made. isnt a tagline its how work gets done. People here build more than projects; they build capability confidence and careers they can be proud of. With so much work designed and fabricated in-house ideas move quickly from concept to shop floor to job site. Teams collaborate across disciplines solve real-world challenges and grow through hands-on work that truly matters.

RK Overview

RK Industries is a second-generation family-owned company led by brothers Rick and Jon Kinning. With seven specialized business units working together we deliver construction fabrication manufacturing and building services with a focus on safety quality and craftsmanship.

What Sets RK Industries Apart

People join RK for the craftsmanship complexity and the ability to make a real impact. Our in-house capabilities mean employees see their ideas become real solutions creating meaningful collaboration and clear visibility into how work gets built. Growth happens through challenging projects mentorship from experienced builders and opportunities that stretch your skill set.

With RK University accredited apprenticeships competitive benefits and deep community investment RK offers the stability of a family-owned company with the opportunity and momentum of an industry leader.

Position Summary

Role Responsibilities

• Coordinate the full lifecycle of proposals and prequalification packages from kickoff through submission ensuring compliance accuracy quality and on-time delivery.

• Collaborate closely with the Proposal Manager to align on pursuit strategy requirements deliverables and deadlines.

• Gather organize and synthesize technical and operational content from project managers engineers and business leaders to develop cohesive client-focused submissions.

• Format edit and proofread proposals qualifications and presentations to ensure clarity consistency and alignment with RKs brand standards and messaging.

• Maintain and update proposal templates employee resumes and project summaries to ensure accuracy consistency and readiness for pursuit opportunities.

• Manage proposal schedules track deliverables and proactively follow up with contributors to maintain momentum under tight deadlines.

• Execute and coordinate customer-issued prequalification packages ensuring all compliance requirements are met.

• Research clients markets competitors and project opportunities to support strategic positioning and win strategies.

• Perform data mining and reporting by independently gathering and producing information from internal systems (e.g. InforCRM Viewpoint) and external resources.

• Organize and maintain marketing content libraries shared drives and archived pursuit materials to improve efficiency and institutional knowledge.

• Coordinate with internal teams and external vendors to produce high-quality physical and digital deliverables.

• Support client interviews and presentations by assisting with content development slide preparation and production logistics.

• Contribute to continuous improvement of proposal processes tools templates and workflows to enhance team efficiency and quality standards.

• Grow professionally through mentorship from senior team members while progressively taking on increased responsibility in strategic pursuits.

Qualifications

• Bachelors Degree in Marketing Communications Business Administration Journalism or related field.

• 13 years of professional experience in marketing proposals communications or related field; graphic design experience is a plus.

• Exceptional attention to detail with the ability to apply a consistent methodical approach to formatting and proofreading complex documents in accordance with brand standards and style guides.

• Strong writing editing and proofreading skills with the ability to clearly organize and present detailed information.

• Excellent organizational skills and the ability to manage multiple deadlines in a fast-paced deadline-driven environment.

• Analytical skills including the ability to conduct secondary market research and create or utilize basic Excel spreadsheets to support proposal efforts.

• Proficiency in Adobe InDesign and Acrobat required; working knowledge of Adobe Photoshop is a plus.

• Proficiency in Microsoft Office Suite (Word PowerPoint Excel) and experience working within SharePoint and shared drive environments.

• Experience with CRM platforms such as InforCRM or similar marketing automation systems preferred.

• Familiarity with construction industry terminology and proposal standards is a plus.

• Flexible and adaptable with the ability to respond effectively to shifting priorities and last-minute requests.

Applications

Applications are accepted on an ongoing basis.

RK Industries LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other status protected by applicable law