Director of Student Information Services Office of Policy, Planning, Evaluation and Testing

NEWARK BOARD OF EDUCATION

HUMAN RESOURCE SERVICES

765 BROAD STREET NEWARK NEW JERSEY 07102

ROGER LEï½N SUPERINTENDENT

Director of Student Information Services

Office of Policy Planning Evaluation and Testing

(Pending availability of funds and Board of Education approval)

The Superintendent invites qualified and interested persons to apply for the position ofDirector of Student Information Services within the Office of Policy Planning Evaluation and Testing.

DEFINITION: Newark Board of Education is committed to ensuring exemplary leadership at every one of its schools which also means ensuring its staff is supported to be as effective as possible at meeting students needs. The Office of Policy Planning Evaluation and Testing (OPPET) comprises four Departments: Testing Student Information Systems (SIS) Data and Strategic Analytics and Enrollment. The Director for each departmental team reports to the OPPET Executive Director. The Student Information Services team is responsible for the operation support and maintenance of the Student Information System (SIS) and other related modules. This work is highly collaborative and often dependent on the efficacy of partnerships across the OPPET Data and Enrollment teams as well as with other central office departments such as the Office of Information Technology.

This position will be responsible for overseeing all aspects of the technical administrative and supervisory work in the support operation and coordination of student information management. Handling the integration access and system recovery functions of the SIS ensuring the districts compliance with state and federal reporting requirements and responding to support inquiries from school and district staff are all core to this role. The SIS Director will serve as the lynchpin in the unification of the districts student data systems.

QUALIFICATIONS AND SKILLS

1. Bachelors degree (Masters preferred) in Computer Science or related field from an accredited college or university.
2. Minimum of ten (10) years of experience in system administration information systems development maintenance and support or information technology project management.
3. Minimum of five (5) years of professional demonstrated experience delivering training professional development public speaking and facilitation of meetings and trainings.
4. Five (5) or more years of demonstrated capacity to mentor coach and guide staff to foster a deep culture of collaboration professional growth and high performance.
5. Experience in working with vendors on complex implementation issues and maintenance operations

BASIC FUNCTIONS AND RESPONSIBILITIES

1. Direct the strategic efforts in implementing permanent student record/transcript preservation distribution and retrieval in accordance with district policy as well as federal and state legislation.
2. Develop a cohesive strategy in the provision of training for school-based clerks administrators counselors and central office staff on use of student information systems. This includes the development of manuals artifacts and resources in multiple modalities to scaffold ongoing staff development regarding PowerSchool data entry and reporting procedures.
3. Directly manage and evaluate all members of the SIS team; this includes staff who provide direct training and support for PowerSchool clerks as well as staff who focus primarily on data architecture and system integration and efficacy.
4. Support communication between state department of education schools parents and stakeholders in the community for the purpose of providing requested student information.
5. Lead the design installation testing and implementation of solutions needed for access applications and security issues related to student information systems and the parent portal.
6. Foster cross-functional collaboration and encourage open communication to continually improve team dynamics.
7. Determine upgrade patch and modernization schedule to maintain PowerSchool uptime and usability and to avoid adverse effects on other district interdependent enterprise systems. This includes problem solving and trouble-shooting activities for the production events.
8. Manage security functionality of hardware and software within the student information system by maintaining staff accounts and security.
9. Implements data back-up procedures to ensure minimal loss of data.
10. Assist in designing and implementing processes for data retrieval and submission to a data warehouse. This includes managing the interchange between systems at end of period events related to student information.
11. Ensure accurate and timely submission of state reporting requirements.
12. Establish revise and disseminate departmental standards and operating procedures in the entry archiving protecting reporting and restoring of student information in accordance with legal requirements and best practices in the field both nationally and internationally.
13. Motivate and inspire a diverse technical team mediating conflict and providing clear feedback to support professional growth.
14. Collaborate with key stakeholders within OPPET as well as other offices in Academic Services and Information Technology to optimize operational objectives.
15. Establish and manage support provided to PowerSchool end users throughout the district either directly or as surge support in the execution of the districts Help Desk.
16. Oversee the coordination of support from outside vendors in the maintenance and enhancement of the student information system.
17. Perform all other responsibilities consistent with the departments goals in order to meet the needs of the district schools or other Central Office departments.

KNOWLEDGE AND ABILITIES

1. Demonstrated working knowledge of data architecture and the appropriate management of personally identifiable information.
2. Demonstrated working knowledge of Sql Java and SharePoint.
3. Ability to present information clearly and concisely.
4. Demonstrated success in high stakes complex project management including ability to balance the big picture with detailed steps
5. Skill in building and leading effective teams to achieve ambitious goals prioritizing and aligning people time and resources to the most important issues
6. Knowledge of Newarks strategic plan and a passionate belief in districts commitment to unified systems as a change lever
7. Ability to develop articulate and build buy-in to a clear vision and mission
8. Outstanding critical thinking skills including the ability to analyze data identify trends pinpoint problems and root causes and develop practical solutions
9. Ability to perform statistical analyses and accurately interprets results.
10. Ability to work effectively across multiple functions and roles within a complex organization
11. Ability to offer innovative solutions to seemingly intractable problems
12. Skill in exhibiting a strong focus on goals and results; sets clear metrics for success
13. Ability to remove barriers or obstacles that make it difficult for the team to get things done and ensures team has resources necessary to succeed
14. Demonstrated working knowledge of Microsoft Office Suite (Outlook Word Excel Access and PowerPoint) Google Suite and expertise in one or more statistical programming languages (e.g.: SPSS SAS R SQL etc.).

REPORTS TO: Executive Director Office of Policy Planning Evaluation and Testing

SALARY EMPLOYMENT PERIOD AND UNION AFFILIATION

1. Salary: The salary range for this position is $110000 - $160000.
2. Employment Period: Twelve (12) Months
3. Union Affiliation: Unaffiliated

In an effort to attract and retain staff NBOE offers competitive compensation and comprehensive benefits for all full-time staff. Offerings include Medical and Prescription Drug plans employer-paid Dental and Vision coverage an array of Wellness and Voluntary benefits programs and paid time off; all employees receive paid Personal and Sick days as well as Vacation days for 12-month employees. For details please go to TO APPLY

Newark Board of Education only accepts electronic applications.

THE NEWARK BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER